Job Overview

We are seeking a dynamic and highly organized Office Manager to lead our administrative operations and ensure the smooth functioning of our office environment. This role is vital in coordinating daily office activities, managing administrative staff, and supporting overall business efficiency. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a productive and welcoming workplace atmosphere.

As an Office Manager, you will play a key role in maintaining organizational workflows, overseeing clerical tasks, and providing exceptional customer support to both internal teams and external visitors.

Responsibilities

- Oversee daily office operations, including managing front desk activities and multi-line phone systems to ensure seamless communication.
- Coordinate scheduling, appointments, and meetings for staff members and management.
- Maintain accurate filing systems, data entry records, and documentation using tools such as Microsoft Office, Google Workspace, and QuickBooks.
- Provide exceptional customer service by greeting visitors, answering inquiries, and supporting client interactions with professionalism and courtesy.
- Manage clerical tasks such as proofreading documents, handling correspondence, and performing general administrative duties.
- Support bookkeeping activities including invoicing, expense tracking, and basic financial recordkeeping using QuickBooks or similar software.
- Ensure office supplies are stocked, equipment is maintained, and health & safety protocols are followed to create an efficient work environment.

Requirements





- Proven experience in office management or administrative roles with a strong background in clerical work and customer service.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and computer skills essential for data entry and document management.
- Experience with QuickBooks or other bookkeeping software is highly desirable.
- Excellent organizational skills with the ability to multitask effectively in a fast-paced setting.
- Strong phone etiquette skills with experience handling multi-line phone systems for front desk operations.
- Prior experience working in medical or dental offices is a plus; familiarity with medical/dental office procedures is advantageous.
- Demonstrated ability to proofread documents accurately while maintaining attention to detail.
- Ability to perform typing at a high speed with precision; familiarity with filing systems and document management best practices.
- Exceptional organizational skills combined with the ability to prioritize tasks efficiently under minimal supervision.

Join us as an Office Manager where your energy and expertise will help create a vibrant workplace! We’re committed to fostering an inclusive environment that supports your professional growth while ensuring every day is productive and rewarding.

Company About:

At HealthBank Medical Clinic, we are committed to providing proactive and personalized healthcare services to all our patients. Our clinic believes in a holistic approach to health, focusing not just on treating illnesses but also on preventing them. We prioritize the well-being of our patients, ensuring they receive the highest quality of care tailored to their individual needs.

Pay: $28.00-$32.00 per hour

Work Location: In person

📌 Office Manager (Ottawa)
🏢 HealthBank Medical Clinic
📍 Ottawa