Work arrangement: Hybrid — Toronto, Ontario

Job type: Full-time, fixed-term contract

Contract duration: 6 months initially, with the possibility of renewal or transition to a permanent position based on performance and business needs.

Job Summary

We are seeking a dynamic and bilingual (English and Spanish) Operations and Administration Manager to lead our administrative functions and streamline daily office operations. This energetic role requires a proactive leader who can oversee team management, vendor relations, bookkeeping, human resources activities, and front desk operations. The ideal candidate will possess excellent communication and organizational skills, ensuring the smooth functioning of our office environment while fostering a positive, efficient workplace culture.

This paid position offers an exciting opportunity to make a significant impact by managing essential administrative processes and supporting team success.

Duties

- Supervise administrative staff, including training, development, and performance management to ensure high team productivity
- Oversee front desk operations, including multi-line phone systems, greeting visitors, and maintaining professional phone etiquette
- Manage vendor relationships and procurement processes to ensure timely delivery of supplies and services
- Handle bookkeeping and payroll tasks using QuickBooks or similar accounting software to maintain accurate financial records
- Support human resources functions such as onboarding new employees,



maintaining personnel files, and assisting with employee relations
- Coordinate office logistics including filing systems, document management, and organizing meetings or events
- Assist with budgeting activities by monitoring expenses and preparing financial reports for management

Skills

- Proven supervising experience with the ability to lead diverse teams effectively
- Robust proficiency in QuickBooks for bookkeeping and payroll processing
- Excellent communication skills in both English and Spanish, with professional phone etiquette
- Extensive office experience including clerical tasks, filing systems, and administrative support
- Knowledge of human resources practices such as onboarding, employee records management, and training & development
- Ability to manage multiple priorities efficiently using organizational skills and attention to detail
- Experience with vendor management, budget oversight, and office supply procurement
- Familiarity with multi-line phone systems and front desk operations to ensure excellent customer service

This role is perfect for a motivated individual eager to bring energy and organization to our team while supporting our mission of operational excellence. Join us in creating a vibrant work environment where your skills will make a meaningful difference! Pay: From $30.00 per hour

Expected hours: 40.0 per week

Work Location: Hybrid remote in Toronto, ON M6K 3G2

📌 Operations and Administration Manager — Bilingual English & Spanish (Toronto)
🏢 Clique
📍 Toronto