Bay Psychology is seeking a dedicated and organized Part-Time Executive Assistant to join our welcoming and supportive team. This role offers flexibility and the opportunity to contribute to meaningful work in our community.
We are looking for a proactive, dependable team player who takes initiative, solves problems thoughtfully, and communicates effectively. The ideal candidate can manage competing priorities, maintain attention to detail, and adapt to the changing needs of a busy clinical practice while demonstrating professionalism, discretion, and care.
About the Role:
- Hours: 14 hours per week
- Schedule: In-office (may be revised for the right candidate)
- Shared Role: This position is shared with our administrative team and will include additional coverage for vacations and illness as needed.
- Flexibility: While the position has set working days, there is flexibility to accommodate scheduling needs and personal time off.
Key Responsibilities:
- Greet and assist clients in a warm and professional manner
- Follow a detailed process for onboarding new clients
- Answer phone calls and emails, scheduling and confirming appointments
- Maintain confidential client records and handle administrative paperwork
- Support clinicians with administrative tasks as required
- Process payments
- General office upkeep to maintain a welcoming environment
What We’re Looking For:
- Previous administrative experience is essential
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- Comfortable using office software and learning current technologies
- High ability to multitask and manage multiple priorities efficiently
- Keen ability to focus on details and ensure accuracy in all tasks
Why Join Bay Psychology? At Bay Psychology, we believe in creating a supportive and positive work environment. You’ll be joining a close-knit team that values collaboration and personal well-being. Our office is a welcoming space where our team feels valued and appreciated. This role provides the opportunity for meaningful work in a flexible and collaborative setting.
If you're looking for a part-time opportunity that offers stability, a friendly team, and the chance to make a difference, we’d love to hear from you!
How to Apply:
Please submit your resume and a brief cover letter outlining your experience and interest in the position. Please include thw word, "rainbow" in your cover letter. We look forward to meeting you!