Job Overview

We are a well-established and highly regarded property management firm serving condominium communities across the Greater Toronto Area. We are currently seeking an experienced and results-driven Portfolio Condominium Manager to oversee a portfolio of residential condominium properties.

This role is suited for a professional with strong condominium management experience who can effectively manage multiple properties, build positive relationships with Boards of Directors, oversee financial performance, and ensure consistent operational standards across their portfolio.

The successful candidate will demonstrate excellent leadership, organizational, financial, and communication skills, with the ability to balance competing priorities while delivering responsive, professional, and high-quality property management services.

Key Responsibilities

Portfolio Management & Board Relations

- Manage the day-to-day operations of an assigned portfolio of condominium corporations across the GTA.
- Act as the primary point of contact for Boards of Directors and provide professional advice and recommendations on condominium governance and operations.
- Prepare and present Board packages, management reports, financial summaries, and operational updates.
- Attend Board meetings, Annual General Meetings (AGMs), and other condominium meetings as required.
- Ensure Board directives are implemented and outstanding action items are tracked and completed.
- Maintain positive relationships with Board members, owners, residents, and other stakeholders.
- Manage multiple properties effectively while ensuring deadlines, service standards, and corporate requirements are consistently met.

Financial Management & Budgeting

- Prepare and oversee annual operating budgets in collaboration with condominium Boards.
- Review monthly financial statements, analyze budget variances, and recommend corrective actions where required.
- Monitor operating expenses, cash flow, and financial performance across the assigned portfolio.
- Review invoices, approve expenditures within delegated authority,



and ensure appropriate financial controls are maintained.
- Coordinate the preparation of budget presentations and support Boards in making informed financial decisions.

Building Operations & Maintenance

- Oversee the maintenance, repair, and general operation of assigned condominium properties.
- Ensure appropriate preventive maintenance programs are implemented and monitored.
- Conduct regular property inspections and follow up on deficiencies, maintenance concerns, and operational risks.
- Monitor building systems, including HVAC, plumbing, electrical, elevators, fire safety, and other common elements.
- Coordinate emergency response activities and ensure significant incidents are addressed and documented appropriately.
- Establish and maintain consistent standards for cleanliness, safety, building appearance, and service delivery across the portfolio.
- Ensure maintenance issues and resident concerns are addressed promptly and effectively.

Capital Projects & Asset Management

- Coordinate and oversee reserve fund projects, capital repairs, and building improvement initiatives.
- Obtain and evaluate contractor quotations and assist Boards with selecting qualified service providers.
- Coordinate with engineers, consultants, contractors, and other professionals throughout project planning and execution.
- Monitor project scope, budgets, schedules, quality of work, and outstanding deficiencies.
- Provide regular project updates to Boards and ensure appropriate documentation is maintained.

Owner & Resident Relations

- Address escalated resident complaints and complex operational concerns professionally and objectively.
- Ensure condominium rules and policies are enforced consistently and respectfully.




- Provide timely communication to Boards and residents regarding significant maintenance issues, projects, and operational matters.
- Resolve disputes where possible and escalate sensitive or legal matters appropriately.
- Maintain a customer-focused approach while protecting the interests and assets of each condominium corporation.

Qualifications

- Minimum 3–5 years of condominium management experience in Ontario, preferably managing multiple condominium corporations.
- General Condominium Management Licence in good standing with the Condominium Management Regulatory Authority of Ontario (CMRAO), as required for the position.
- Strong knowledge of the Condominium Act, 1998, condominium governance, and property management best practices.
- Demonstrated experience working directly with Boards of Directors and managing multiple condominium properties.
- Strong financial management skills, including budgeting, financial statement analysis, expense monitoring, and reserve fund planning.
- Excellent organizational and time-management skills, with the ability to manage competing priorities across multiple properties.
- Strong written and verbal communication, negotiation, and problem-solving skills.
- Ability to exercise sound judgment, work independently, and make informed recommendations.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Experience with condominium management software such as Condo Control, Condo Manager, or similar platforms is an asset.
- RCM designation or progress toward obtaining the designation is preferred.

What We Offer

- Vacation, sick days, and employee benefits package.
- Supportive leadership team and professional working workplace.
- Exposure to a diverse portfolio of condominium communities across the GTA.
- Opportunities for professional development and career advancement.
- A collaborative environment that values accountability, proactive management, and exceptional client service.

Pay: $70,000.00-$80,000.00 per year

Work Location: In person

📌 Portfolio Condominium Manager (Concord)
🏢 GPM Property Management
📍 Concord