Job Overview

We are seeking an energetic and detail-oriented Receptionist / Administrative Assistant with basic bookkeeping skills to join our dynamic team. This vital role combines front desk responsibilities with administrative support and foundational financial tasks, ensuring smooth daily operations. The ideal candidate will be proactive, organized, and eager to contribute to a positive office environment while managing essential bookkeeping duties to support our financial health and efficiency.

Duties

- Greet visitors, answer phone calls, and manage incoming correspondence with professionalism and enthusiasm
- Maintain a clean, welcoming reception area and ensure all front desk operations run smoothly
- Schedule appointments, coordinate meetings, and handle calendar management for team members
- Assist with basic bookkeeping tasks including data entry, invoice processing, and record keeping using accounting software such as QuickBooks, Sage, or Xero
- Manage accounts payable and receivable by verifying transactions, preparing payments, and tracking outstanding balances
- Perform bank reconciliations, account analysis, and prepare financial reports to ensure accuracy of financial records




- Support payroll processing by gathering relevant data and ensuring timely submission of payroll information

Skills

- Proficiency in accounting software such as QuickBooks for bookkeeping and financial management
- Strong understanding of basic accounting principles including accounts payable, accounts receivable, and account reconciliation
- Experience with payroll processing and related software tools
- Knowledge of bank reconciliation processes and account analysis techniques
- Excellent organizational skills with the ability to multitask in a quick-paced environment
- Effective communication skills for interacting with team members, clients, and vendors
- Ability to learn new software quickly and adapt to evolving administrative needs

Join us in a role that combines vibrant front desk engagement with essential financial support. We value proactive individuals who thrive on organization, accuracy, and positive interactions. This position offers an opportunity to develop your administrative and bookkeeping skills within a supportive team dedicated to excellence. Pay: $20.00-$22.00 per hour

Work Location: In person

📌 Receptionist / Administrative Assistant (Basic Bookkeeping) (North York)
🏢 highland stone
📍 North York