Job Purpose

The Payroll Coordinator supports the administration of the payroll function. This includes the processing of the employee, member parental leave assistance program, and bencher payrolls, along with related source deductions and remittances, preparation of pension and benefits remittances, processing of payroll related journal entries, General Ledger account reconciliations, support the T4, T4A, EHT and WSIB reporting processes managed by the Payroll Specialist, and maintenance of payroll and related files and information.

In addition to payroll support, the Payroll Coordinator is responsible for the review and processing of bencher expense claims. The position is responsible for the updating of the bencher attendance tracking database used to support reporting to the Audit & Finance Committee. The Payroll Coordinator is also responsible for ongoing correspondence with benchers on expense claim matters as well as communicating with external stakeholders such as the payroll service provider, benefits carriers, auditors, etc. to inquire or resolve issues.

The role assists in the preparation of required reporting for benchers and the Audit & Finance Committee, and ad hoc reporting requests for Senior Management and other Committees.

Qualifications

Education and Training

The minimum level of education required to fulfill the core requirements of this position include a college diploma or university degree in business or accounting. Payroll Compliance Practitioner (PCP) required; Payroll Leadership Professional (PLP) or actively working towards PLP strongly preferred.

Experience

The Payroll Coordinator requires a minimum of 4 years previous related experience in a computerized payroll and benefits administration environment,



with solid understanding of general accounting functions.

Function Related Skills, Knowledge and Abilities

- Solid understanding of payroll processes and relevant legislation, benefits administration, source deduction and government remittance procedures
- General understanding of general accounting functions, including GAAP / CICA guidelines, accounts payable and financial reporting
- Solid understanding of Law Society by-laws and policies as they apply to bencher remuneration, expense reimbursement, payroll and related internal controls
- Professional communication skills with the ability to speak and write in a clear, articulate manner when communicating with benchers, adjudicators, and staff
- Reason through moderately complex spoken and written information in order to communicate by-law, policy, process and standards of reasonableness information in an audience appropriate format

Technical Skills and Knowledge

- Thorough knowledge of automated payroll systems and absence management applications,
- Thorough knowledge of personal computers and software applications related to a computerized accounting environment, particularly the use of spreadsheet analyses in support of the finance function and report writing applications
- Knowledge of reporting tools such as Crystal reports

Key Accountabilities

Client / Customer Service Delivery





- Contributes to the development and implementation of integrated payroll processes in support of Law Society client departments and divisions, benchers, and related organizations.
- Works closely with client departments and others to communicate appropriate payroll processes, reviews and verifies payroll information, and contributes to the exchange of information.
- Provides detailed information and reports as required, responds to client inquiries, and follows up to ensure resolution of complaints.
- Remains abreast of Law Society by-laws and policies as well as Canada Revenue Agency statutes, legislation and regulations pertaining to employee payroll, bencher remuneration and expense reimbursement, and communicates the application of same to employees and benchers, (e.g. expense claims allowed, adjusted and disallowed).
- Prepares written communication to benchers and adjudicators related to sensitive expense and remuneration matters.

Client / Customer Service Planning

- Acts as a subject-matter expert within the Payroll team as well as other departments across the organization on payroll systems, bencher expense reimbursement, and associated guidelines and processes.
- Identifies opportunities for improvements within the payroll function, and develops approaches to address these opportunities.
- Monitors and assists in improving and implementing new payroll processes and systems through analysis, research and recommendations.

Financial Responsibility

- Processes and validates parental leave, employee and bencher payroll and advantages information, in accordance with Canada Revenue Agency statutes, relevant legislation and r

📌 Payroll Coordinator, Accounting (Toronto)
🏢 Law Society of Ontario
📍 Toronto