Employment Terms: Full Time, Permanent

Start date: November 2026

The People & Culture (P&C;) Coordinator is a critical member of the P&C; team who supports UCC's mission by delivering responsive, effective, and people-centered human resources services. This role serves as the primary point of contact for all recruitment activity, employee documentation and correspondence, and system optimization within ADP Workforce Now.

The Coordinator plays a key role in fostering a healthy, positive, and supportive workplace culture. As a trusted partner and liaison for employees and leaders, the incumbent ensures high-quality service delivery, coordinates and implements operational HR processes, and contributes to a continuous improvement approach to systems, data, and employee experiences.

The successful candidate is naturally curious, service-oriented, and committed to continuous improvement. They approach their work with empathy, professionalism, and sound judgment, taking pride in creating positive experiences for employees and candidates alike. They enjoy solving problems, asking thoughtful questions, learning new technologies, and finding better ways of working. They build trust through responsiveness, discretion, and genuine care for others while maintaining the highest standards of accuracy and confidentiality.

A commitment to equity is essential in this role, ensuring that HR practices, policies, and decision-making are inclusive, accessible, and responsive to the diverse needs and lived experiences of all employees.

Key Responsibilities and Tasks

Recruitment & Onboarding

- Lead the end-to-end recruitment process for all employee groups including job postings, screening, interview coordination, candidate communication, and reference checks;




- Develop and prepare interview guides and job requisitions in collaboration with hiring managers;
- Draft and issue employment contracts, offer letters, and related onboarding documentation;
- Coordinate all onboarding logistics (e.g., orientation materials, systems access, keys, security cards, devices);
- Support the development and implementation of recruitment strategies and workforce planning initiatives, including campus recruitment and/or networking sessions;
- Deliver a consistent, responsive, and welcoming candidate experience aligned with UCC values.

HR Operations, Payroll and HRIS Administration

- Provide responsive, qualified, and solutions-focused service to employees, leaders, and candidates, serving as the first point of contact for the People & Culture team and ensuring inquiries are handled with care, empathy, and follow-through;
- Serve as the department's lead administrator and internal champion for ADP Workforce Now, ensuring the integrity, accuracy, and confidentiality of employee data;
- Maintain employee records by processing employment changes including new hires, contract updates, salary changes, promotions, transfers, leaves, and terminations in a timely and accurate manner;
- Act as the primary backup for payroll administration, ensuring seamless and accurate payroll processing during peak periods or team absences;




- Support the administration of the College's salary administration program, including maintaining documentation, assisting with salary reviews and job evaluation processes, and ensuring accurate system updates;
- Generate reports, dashboards, and analytics to support operational planning, compliance, budgeting, and decision-making;
- Proactively identify opportunities to improve HR processes, systems, and employee experiences by asking thoughtful questions, challenging existing practices, and recommending practical solutions;
- Participate in process mapping, workflow reviews, and HR technology projects to support continuous improvement across People & Culture;
- Maintain organized electronic records and recommend improvements to document management and filing practices.

Employee Communication & Documentation

- Draft employee-related correspondence including contract amendments, letters of employment, and verification letters;
- Maintain consistent filing practices (electronic and paper) to ensure up-to-date, compliant personnel records;
- Support record keeping and compliance for employee growth and evaluation process;
- Ensure all onboarding/offboarding documentation is received, uploaded, and stored appropriately (e.g., VSS, certifications, policy acknowledgements);
- Monitor and maintain compliance training records (e.g., WHMIS, First Aid, workplace harassment and violence, OHS).

Events, Programs & Department Support

- Provide support and/or coordination support for P&C-led; events such as new hire orientations, professional development sessions (e.g. First Aid), rewards and recognition programs, and other school-wid

📌 Coordinator, People (Toronto)
🏢 CAIS
📍 Toronto