Competition Number: J1026-0303Position Title: Graduate Programs and Events CoordinatorPosition Number (Final): 00509239Vacancy Type: New PositionEmployee Group: Support Staff - USW Local 2010Job Category: Academic Support and Student ServicesDepartment or Area: History DepartmentLocation: Kingston, Ontario, Canada (On-site)Salary: $62,142.00 - $75,772.00/YearGrade: 07Hours per Week: 35Job Type: Permanent (Continuing)Shift: 7 Monday - FridayNumber Of Positions: 1Date Posted: October 16, 2026Closing Date: October 25, 2026COVID 19 On-Campus RequirementsPrior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities.

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Job SummaryReporting to the Department Chair and working under the direction of the Chair of Graduate Studies, the Graduate Programs and Events Coordinator oversees the day-to-day administration of the Department of History's graduate programs and coordinates departmental events and activities. This position acts as resource person regarding admissions, applications, registration, degree lists, and graduate program policies and procedures.

This position provides support to the awards process including assisting students with scholarship preparation, compiling application packages, and allocating scholarships, fellowships and awards. This position also provides academic advising support to students. Job DescriptionWhat you will do

- Acts as a resource person regarding admissions, applications,



registration, degree lists, and graduate program policies and procedures.
- Coordinates the awards process including assisting students with scholarship application preparation, compiling and reviewing application packages, and allocating scholarships, fellowships and awards.
- Monitors student academic progression including maintaining student files, grade administration and/or transcripts.
- Provides academic advising support to students.
- Provides academic administrative support for assignments, exams and/or defenses, including scheduling, uploading exams, troubleshooting technical problems, accommodations, completion rates, and deferred exams.
- Compiles and processes application packages for major external and internal scholarship competitions, fellowships, and financial awards.
- Coordinates academic audits.
- Performs accounting and general bookkeeping activities including accounts payable, accounts receivable, expenses, and award distribution and budgeting.
- Prepares statistical information and reports to identify trends, opportunities and/or potential issues.
- Prepares and distributes promotional materials and assists with recruitment efforts.
- Other duties as required in support of the department and/or unit. Required

Education

Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent. Required

Experience

More than 2 years and up to and including 3 years of experience. Consideration may be given to an equivalent combination of education and experience. Job Knowledge and

Requirements

- Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination o

📌 Graduate Programs and Events Coordinator (Kingston)
🏢 Queen's University
📍 Kingston