Our client in the automotive sector is seeking to hire a Front Desk Office Assistant

Location: not on a bus route

We are seeking a reliable, organized, and skilled Front Desk Office Assistant to support daily administrative and operational activities.

Responsibilities:

- Answer and direct phone calls, respond to emails, and greet visitors, customers, suppliers, and employees.
- Manage the front desk, incoming correspondence, deliveries, and general office organization.
- Perform general administrative duties, including filing, scanning, photocopying, data entry, and document preparation.
- Prepare reports, spreadsheets, letters, forms, presentations, and other documents.
- Maintain company records, files, and administrative documentation.
- Manage office and production supplies, stock room organization, purchasing, and purchase orders.
- Obtain supplier quotes and follow up on orders, deliveries, and quotes.
- Assist with meetings, including scheduling, preparation of materials, taking minutes, and distributing notes.
- Provide administrative support to management and various departments.
- Assist with invoicing, Accounts Payable/Receivable paperwork, financial records, and payroll documentation.
- Assist with Health & Safety and WSIB records and documentation.




- Support general office and operational activities as required.

Qualifications:

- 1–5 years of office administration, reception, or administrative support experience preferred.
- Post-secondary education in Office Administration, Business Administration, or a related field is an asset.
- Strong organizational and time-management skills with excellent attention to detail.
- Professional communication and customer service skills.
- Ability to prioritize multiple tasks and work independently or as part of a team.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Sage Accounting and Ceridian Payroll experience is an asset.
- Knowledge of purchasing, invoicing, AP/AR, payroll, and office operations is an asset.
- Automotive or manufacturing experience is an asset.
- Ability to maintain confidentiality and handle company information professionally.

Rate of Pay:

$20.00–$23.00 per hour, based on experience and qualifications

Hours of Employment:

37.5 hours per week, Monday–Friday, 9:00 a.m.–5:00 p.m.

(Hours may be adjusted based on business needs)

Contract:

Contract with CESG and on their payroll for 3 months at set dates.

📌 Front Desk Office Assistant (Alton)
🏢 Canadian Executive Search Group
📍 Alton