Position Reports to: Program Manager, Regional Programs
Term : Contract, Part-time
Salary: 20-25$/hour
About Mavs
The Maverick Volleyball Club serves Ottawa and its surrounding communities in providing our youth with high-quality volleyball programs. Our Club takes pride in our successful track record of promoting and fostering leadership, organizational, team, and life skills for the benefit of its members..
Job Summary
The Tournament Convenor is responsible for coordinating all resources required to successfully deliver Maverick run tournaments throughout the year as well as assisting with the administration of RTC squads' participation in external tournaments.
- 1. Plan, schedule and execute several Maverick organized tournaments (both RTC and other)
- Organize tournaments as necessary (e.g., facilities, scheduling, rules, scoring/results, prizes, etc.)
- Book officials and request volunteers
- Communicate with registered and interested teams and squads
- Provide on-site support during tournament days
- Prepare an Emergency Action Plan (EAP) in case of injuries, such as first aid and concussion designate.
- 2. RTC Tournament Service
- Ensure RTC squads are registered for a sufficient number of tournaments as per Program Technical Design
- Communicate with RTC Program Coordinator,
General Managers, Head Coaches and Clients as required
- Manage the registration process for all teams, including timely updates regarding the tournament logistics
- First point of contact for customer inquiries about RTC tournaments
- 3. Monitor Payroll
- Verify Coaches hours for tournaments
- 4. Client Satisfaction
- Send out the Surveys for tournament participants (athletes, coaches, parents). Record Net Promotor Scores and provide management updates
Essential Qualifications
Education
- High School Diploma
- Sports business management program completion - Asset
Experience
- Problem Solving and Conflict Resolution
Competencies & Skills
- Problem Solving & Conflict Resolution - Managing issues calmly and effectively during tournaments.
- Solid Communication (Verbal & Written) - Essential for coordinating across multiple stakeholders and ensuring clarity.
- Organization & Time Management- Keep tournaments efficient and well-structured.
- Technologically skilled