Agency:

Omnicom Media

Job Function:

Business Support

Job Subfunction:

Executive and Administration Support

Job Description:

LOCATION: Toronto - Hybrid 3 days a week in the office Tuesday – Thursday and more as needed. Monday & Friday will be remote.

Position Summary

The Executive Assistant provides efficient, organized, and skilled administrative support to multiple Executives and agency reception. As the ideal candidate, you are an effective communicator and are comfortable interacting with team members, clients, and vendors at all levels in the business. You're a consummate team player, able to build great relationships across the organization, and create a welcoming atmosphere for guests. You possess strong problem-solving skills, take ownership and pride in seeing your work through to completion, and are always one step ahead of your executives' needs.

Key Responsibilities

Executive Management

- Executivecalendarmanagement,ensuringtheirdayrunssmoothly
- ManageExecutivetravelbookings,andexpensemanagementthroughConcur
- Supportexecutiveswithmeetingroomrequests;helpteamsnavigateany
- bookingconflictsasneeded

Office Management

- Managerepairs,cleaningservicesandbuildingupkeep
- Orderingandmaintainingofficesupplies
- Presenceatreceptiononassignedfloor,greetingguestsandfacilitatingoffice requirementsoftheday
- Coordinateinternalagencyeventsthatcontributetoagencyculture
- Responsibleforbuildingdecksanddrivingpresentationsforagencytownhalls.
- Supportteammemberswithcourierrequests,providingdirectionandinformation.

Clients

- Prepforclientmeetingsintheoffice.Includesensuringthatboardroomsarebookedandprioritizingtheirneedswhileonsite.
- Assistwithanycateringrequestsformeetingsasneeded





DesiredSkills&Experience;

- Previousexperienceinanadministrativerole,supportingseniorleadership
- Provenexperienceworkinginaprofessionalmanner:abilitytohandlesensitiveinformationwithahighdegreeofconfidentiality
- Interpersonalandorganizationalskillswithanabilitytomaintainconfidentiality
- Abilitytoworkwithminimalsupervisionanddirectionwithinafast-paced,deadline-orientedenvironment
- Abilitytointeractprofessionallyandpositivelywithalllevelsofemployeesandclients
- Demonstratedaptitudetoprioritizetasksbasedoncomparativeimportanceandurgency
- Attentiontodetailanddemonstratedabilitytoprovideahighlevelofaccuracy
- Solidjudgmentanddecision-makingability
- Proficiencyinexpensemanagement,travelcoordinationandofficeadministration
- Attentiontodetailandateamplayer
- IndepthknowledgeandproficiencyintheuseofMicrosoftOffice,includingbutnotlimitedtoWord,Excel,PowerPoint,Teams,andSharePoint

This is an active vacancy. We are currently hiring for this role and reviewing applications on an ongoing basis.

Expected Salary: $55,000 - $65,000

Omnicom Media is providing the compensation range that the company is willing to pay for this position based on the successful applicant's education, experience, knowledge, skills and abilities. In addition, Omnicom Media provides rewarding offerings such as:





- Generouspaidtimeoffwithaminimumof37paiddaysoffincludingvacationand monthlywellnessdays.Wealsohavefour-daylongweekends,half-daysummerFridays,andmeeting-freeFridayafternoonsyear-round.
- Aflexiblehybridworkmodelthatworksforyou.
- Afocusonpersonaldevelopmentwithformaltrainingopportunities,includingmentalhealthtrainingandinclusioneducationforeveryone.
- Achancetobepartofandgrowwithinaglobalnetworkofagencies.
- The opportunity to contribute to our company culture by joining one of our many community-based employee groups, such as Black Employee Network, Girls on Fire, Hispanic or Latinx Alliance, Neuro Network, Pan-Asian Network, and Rainbow Lounge.

Omnicomisanequalopportunityemployer,committedtoprovidingequalemploymentopportunitiestoallemployeesandapplicantswithoutregardtorace,colour,ethnicity,gender,age,religion,creed,nationalorigin,sexualorientation,genderidentity,maritalstatus,citizenship,geneticinformation,disability,oranyotherbasisprohibitedbyapplicablefederal,provincial,ormunicipallaw. Ifyourequireanaccommodationinanyaspectoftheselectionprocess,[email protected]

$55,000 - $65,000

Omnicom's policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom's corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we're focused on developing inclusive teams that can bring the best solution

📌 Executive Administrative Assistant (Toronto)
🏢 Adelphi Group
📍 Toronto