The Proposals & Business Development Specialist plays an important role in supporting the organization’s growth and long-term success. As part of a team at the heart of the organization’s growth, this position supports the pursuit of new business and contributes to opportunities that shape the organization’s continued success. The role identifies, qualifies, and pursues opportunities aligned with strategic objectives, while leading the development of competitive proposals and responses to Requests for Proposals (RFPs), Requests for Quotations (RFQs), Requests for Information (RFIs), and other procurement opportunities.

Working collaboratively with technical subject matter experts, operational leaders, executives, and external partners, the incumbent brings together organizational expertise to develop compelling value propositions, competitive strategies, and high-quality submissions. Success in this position requires strong relationship management, strategic thinking, persuasive writing, project management, and the ability to coordinate multiple concurrent pursuits within demanding deadlines.

Major Responsibilities

PROPOSAL MANAGEMENT & RFP RESPONSES

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- Leads the end-to-end development of proposal responses.

- Analyzes solicitation requirements and develops compliance matrices.

- Coordinates proposal kick-off meetings and pursuit strategies.

- Develops proposal schedules, milestones, and production plans.

- Assigns writing responsibilities and manages contributor inputs.

- Writes, edits, and integrates proposal content from multiple stakeholders.





- Ensures all proposal submissions meet client requirements and organizational quality standards.

- Manages proposal reviews, red-team reviews, and executive approvals.

- Coordinates final formatting, production, and submission activities.

- Maintains proposal libraries, templates, boilerplate content, and best practices.

CONTENT DEVELOPMENT & TECHNICAL WRITING

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- Develops compelling executive summaries, management approaches, corporate experience sections, and value propositions.

- Translates technical information into persuasive and customer-focused content.

- Ensures consistent branding, messaging, and positioning across all submissions.

- Continuously updates and improves reusable proposal content.

CAPTURE PLANNING & PURSUIT STRATEGY

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- Develops win strategies and opportunity-specific capture plans.

- Analyzes customer needs, procurement drivers, and evaluation criteria.

- Identifies competitive differentiators and key win themes.

- Assists leadership in pricing and solution development discussions.

- Tracks pursuit progress and recommends actions to improve win probability.

BUSINESS DEVELOPMENT & CHANCE IDENTIFICATION

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- Identifies, researches,



and qualifies potential business opportunities aligned with organizational strategic objectives.

- Monitors public and private procurement sources for upcoming opportunities.

- Develops and maintains a robust opportunity pipeline.

- Participates in go/no-go decision processes.

REPORTING, ANALYTICS & CONTINUOUS IMPROVEMENT

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- Maintains Customer Relationship Management (CRM) records, opportunity tracking systems, and proposal databases.

- Prepares reports on business development activities, pipeline status, proposal metrics, and win rates.

- Analyzes proposal outcomes and implements lessons learned.

- Recommends process improvements to increase efficiency and proposal quality.

Education and Knowledge

i. Education (Minimum Required): Bachelor's degree in Business Administration, Marketing, Communications, Public Administration, Engineering, Commerce, or a related field.

ii. Certifications:

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- Ability to obtain a Secret security clearance and/or an RCMP Enhanced Reliability security clearance.

- Valid Nova Scotia driver's license.

iii. Skills and Abilities: (Minimum Required)

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- Exceptional written communication and editing skills.

- Proposal writing and content development.

- Strategic thinking and analysis.

- Relationship management and networking.

- Project planning and coordination.

- Facilitation and meeting management.

- Presentation and communication skills.

- Time management and prioritization.

- Research and information gathering.

- Management of multiple concurrent projects with competing deadlines.

📌 Proposal Specialist (Canada)
🏢 Commissionaires Nova Scotia
📍 Canada