Dynamic “MEDICAL ADMINISTRATIVE ASSISTANT” Wanted Are you a multitasking master with a passion for healthcare operations? We are looking for a Medical Administrative Assistant to become an integral part of our Commercial team, where your organizational skills help power patient-centered care every single day. Epic Work-Life Balance: Flexible work options because we value your time and well-being. Vibrant Culture: Over 1,500 team members across Canada and year over year we manage to maintain an overall above industry engagement score by using a monthly pulse survey. Attractive Compensation: Competitive salary, incentive program, and comprehensive benefits package. What & Where: Full time, Temporary (12 months) & Halifax, NS Patient and Clinic Support – Daily Answer phone calls, respond to emails, and monitor chats. Prepare and maintain patient charts, including scanning, uploading, filing, and adding photocopied health cards. Unpack pharmacy deliveries, verify contents against the Chain of Receipt (COR), place medications on ice packs, and have deliveries double-checked by nursing staff. Prepare patient rooms by cleaning equipment, restocking supplies, and setting up materials as indicated by the nursing team. Confirm all faxes have been successfully sent (for part-time roles: check Mondays and Fridays). Complete incident reports related to service complaints or issues. Operational and Administrative Support – Weekly Submit supply orders to maintain adequate inventory. Complete reconciliation reports to support clinic tracking and reporting processes. Complete required Learning Management System (LMS) training modules. Review day-close logs for completion (for part-time roles: check Mondays and Fridays).



Records and Equipment Management – Monthly or As Needed Coordinate drug returns in accordance with clinic procedures. Maintain, track, clean, and manage clinic equipment using the designated portal. File new patient orders promptly and update patient profiles and calendars to reflect changes (e.g., therapeutic drug monitoring requests). Obtain medical clarifications from prescribing providers or relevant contacts as needed.

Education:
Post-secondary diploma in Medical Office Administration or equivalent experience.

Experience:
Previous experience in a medical or clinical setting preferred. Proficient with Microsoft Office, electronic medical records (EMR), faxing systems, and multi-line phone systems. English proficiency is required for this position to effectively communicate with internal and external stakeholders. Bilingualism (French and English) may be required depending on the specific role, location and the needs of the organization. Our pay ranges are based on the local cost of labor benchmarks for each specific role, level, and geographic location. â¯Through our commitment to diversity, inclusion, belonging, and equity, we strive to provide an accessible workplace, where individuals feel valued, respected, and supported every day. In accordance with applicable provincial legislation, including Quebec’s Charter of the French Language, this job posting is provided in both French and English when required. For positions based in Quebec,



French language proficiency is required to perform day-to-day duties. Bilingualism (French and English) is required for this position to effectively communicate with internal and external stakeholders. À la recherche d’un(e) ADJOINT(E) ADMINISTRATIF(-IVE) MÉDICAL(E) dynamique La personne qui occupera le rôle d’adjoint(e) administratif(-ive) médical(e) sera appelée à jouer un rôle important dans le soutien administratif de l’équipe des affaires commerciales et à assurer le bon déroulement des activités quotidiennes. Elle devra fixer les rendez-vous des patients, gérer la documentation et les communications, assurer la coordination des fournitures et réaliser des tâches de bureau générales en vue d’appuyer la prestation de soins aux patients. À la recherche d’un(e) ADJOINT(E) ADMINISTRATIF(-IVE) MÉDICAL(E) dynamique Le domaine des soins de santé vous passionne? Nous sommes à la recherche d’une personne qui souhaite occuper le poste d’adjoint(e) administratif(-ive) médical(e), qui deviendra une partie intégrale de l’équipe des affaires commerciales, et dont les compétences organisationnelles permettront d’offrir des soins axés sur les patientes et patients tous les jours. Excellent équilibre travail-vie personnelle :

nous offrons
des modalités de travail flexibles, car votre temps et votre bien-être sont importants pour nous. Rémunération attrayante :

nous offrons
des salaires concurrentiels, un programme d’incitation au rendement et des avantages sociaux complets. Détails et lieu de l’emploi : Poste à temps plein, temporaire (12 mois), à Halifax, N.-Soutien aux patients et à la clinique – au quotidien numériser, téléverser, classer, et ajouter des cartes santé ph

📌 Medical Administrative Assistant (Canada)
🏢 BioScript Solutions Career
📍 Canada