Description

Talent Acquisition & HR Coordinator

Toronto, ON
Hybrid, 4 days per week in office at Queens Quay West
Contract
Department: People & Culture
Reports to: Senior Manager, People & Culture
Compensation range: CAD $55,000 to $67,000, plus performance bonus eligibility

About Big Viking Games

Big Viking Games is a Canadian gaming company focused on building, operating, and growing long-standing online game communities. Our games have entertained players for years, supported by loyal audiences, live operations, evolving content systems, product innovation, and deep player-driven economies.

Our flagship titles, YoWorld and FishWorld, have served millions of players over their lifetime. These are enduring live-service virtual worlds with rich in-game economies, virtual goods, social interaction, and long-term player engagement at their core.

We are entering a current phase of modernization and growth, with a focus on stronger operating discipline, better systems, practical AI adoption, clearer accountability, and scalable processes that help our teams perform at a higher level.

The People and Talent function is central to that work.

About the Role

Big Viking Games is hiring a Talent Acquisition & HR Coordinator, reporting the Chief Operating Officer to be the day-to-day engine of our recruiting and support the COO and HR Manager and other recruiter across people operations.

This is a hands-on, in-house, execution-focused role for someone who is organized, responsive, technically comfortable, and excited to work close to leadership while learning how hiring and People operations actually run inside a business.

You will help run candidate pipelines, support sourcing and screening,



coordinate interviews, prepare candidate briefing packages, maintain our ATS and HRIS, support onboarding and offboarding, and help keep People processes moving cleanly.

This is an early-career role with unusual visibility. You will work closely with the Senior Manager, HR People & Culture, and Recruiter, as well as the CEO, COO, hiring managers, and leadership team. You will see how hiring and people decisions are made, and you will be expected to bring structure, urgency, discretion, and follow-through to everything you touch.

We are rebuilding our recruiting and HR foundations, and many of the processes, templates, systems, and workflows this role will help run are being created or significantly improved right now.

This is a hybrid role based in Toronto, with an expectation of working from our Queens Quay West office four days per week.

What You’ll Do

Talent Acquisition

- Source candidates for active roles using LinkedIn Recruiter, job boards, referrals, outbound outreach, and internal talent pipelines.
- Help build and maintain pipelines for recurring role types, including engineering, data, product, player services, operations, and art or content roles.
- Review applications and run first-round qualification screens, including experience, availability, compensation alignment, location, eligibility to work in Canada,



and basic role fit.
- Make clear recommendations on which candidates should advance and why.
- Own interview scheduling and logistics across hiring managers, leadership, the CEO, and the COO, including in-person interviews at the Toronto office.
- Reschedule quickly and professionally when calendars shift.
- Prepare interview briefing packages, including résumé, screen notes, compensation expectations, location, availability, prior feedback, and suggested areas to probe.
- Coordinate structured interviewer feedback so decisions can be made quickly and consistently.
- Keep Workable accurate and current, including stages, notes, tags, disqualification reasons, automations, and next steps.
- Ensure no candidate sits stalled without ownership or follow-up.
- Assist with offer preparation, approvals, reference checks where applicable, and handoff into onboarding.
- Track and report recruiting metrics weekly, including pipeline health, time to schedule, time to fill, offer acceptance, and candidate status.
- Ensure every candidate we interview receives an outcome update within required timelines.
- Represent Big Viking Games professionally with candidates, schools, job fairs, community partners, and talent networks.

HR Coordination and People Operations

- Run onboarding logistics, including paperwork, equipment and access requests, day-one schedules, onboarding checklists, manager reminders, and 30/60/90-day check-in tracking.
- Support offboarding logistics, including documentation, access removal coordination, equipment return, exit checklists, and HRIS updates.
- Draft and maintain offer letters, em

📌 Talent Acquisition (Canada)
🏢 Big Viking Games
📍 Canada