About Smithers Community Services Association For more than 50 years, Smithers Community Services Association (SCSA) has served the Bulkley Valley and surrounding communities. While we are proud of our history, what truly defines us is our commitment to continuous improvement, innovation, and responding to the evolving needs of our community. SCSA is a dynamic non-profit organization with an annual operating budget of approximately $5 million and a team of more than 60 employees. Through a diverse range of programs—including supportive housing, homelessness prevention, family support, settlement services, transportation, seniors' services, and community literacy—we work to create positive and lasting change. We value equity, diversity, inclusion, Reconciliation, collaboration, integrity, and continuous learning. If you are passionate about making a meaningful difference and share our values, we invite you to join our team and help build a stronger, more inclusive community. Administration Receptionist & Administrative Assistant

JOB TYPE
Casual/On-Call JOB POSTING #: JP-033-2026 Hours and shifts will vary depending on organizational needs. DATE POSTED: September 24, 2026 (Re-posted Date) START DATE: As soon as possible The Administration team provides centralized support to all programs and services across SCSA. The team helps ensure the organization operates effectively by supporting areas such as human resources, finance, information technology, facilities, governance, communications, compliance, and general administration. By coordinating these essential organizational functions, the Administration team enables program staff to focus on delivering high-quality services to clients and the community.



The Receptionist/Administrative Assistant serves as the primary point of contact for SCSA and provides reception and administrative support across the organization. Responsibilities include welcoming and assisting clients, visitors, staff, and community partners; answering and directing telephone calls and general inquiries; coordinating mail, appointments, meetings, and office supplies; preparing documents, reports, correspondence, and meeting materials; and supporting the day-to-day operation of the administrative office. The position also provides administrative assistance to the Executive Director, Program Managers, Human Resources, Finance and the Board of Directors as required. This may include assisting with employee documentation, internal communications, meeting coordination, data entry, document management, social media handling and other confidential administrative tasks. The role is funded 50% by BC Transit and therefore also provides administrative support related to transit operations, including responding to transit inquiries, maintaining records, preparing documentation, assisting with scheduling and reporting, and supporting communication between transit staff, management, passengers, and external partners. Reception and Transit Support Create a welcoming environment for visitors, answer telephone calls, respond to general inquiries, and relay messages. Maintain awareness of staff availability during

working hours
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particularly when employees are absent, out of the office, or working alone. Administrative Support Provide administrative support to the Executive Director, Board of Directors, Program Managers, and staff as required. Work collaboratively with the other part-time Receptionist/Administrative Assistant and provide backup coverage to the Administration team. Assist HR, ED and Finance with scanning, filing, uploading, and organizing employee records, forms, policies, and training certificates. Prepare routine employee document packages, orientation materials, and staff communications as directed. Assist with agency events, including the Annual General Meeting, staff meetings, training sessions, and other organizational activities. Support the preparation of brochures, business cards, the annual AGM report, and other communication materials. Assist with maintaining SCSA’s social media accounts by preparing, scheduling, and publishing approved content and monitoring general inquiries. Support routine updates to the SCSA website as directed. Maintain the pamphlet display, bulletin board, SCSA scrapbook, and Photo Tree. Office and Facility Support Order and organize office and kitchen supplies and maintain an appropriate inventory. Keep the reception, photocopying, filing, and kitchen areas tidy and organized. Work closely with the building cleaner and report facility, safety, or security concerns to the Executive Director. Assist with seasonal duties, including keeping walkways transparent of snow and ice and watering outdoor hanging baskets. Report reception-related critical incidents and perform other related duties as required. Grade 12 graduation and a minimum of two years' experience in a similar p

📌 Receptionist & Administrative Assistant- Casual/On-Call (Re-Posting) (Canada)
🏢 Smithers Community Services Association
📍 Canada