About AV Communications

AV Communications (AVC) is a Toronto-based multicultural marketing agency on a mission to create a more inclusive future through marketing. We help brands connect authentically with Canada's diverse communities through insight-driven strategy, creative, media and digital. AVC has been recognized as one of Canada's Top Growing Companies by The Globe and Mail's Report on Business for four consecutive years.

Role Summary

Project Manager

We are looking for an experienced Project Manager to help lead the day-to-day delivery of integrated marketing and agency projects from briefing through completion.

This role is responsible for keeping projects organized, teams aligned, timelines realistic, and deliverables moving forward. The Project Manager will work closely with Account Management, Creative, Strategy, Production, Media, vendors, and other internal and external partners to ensure work is delivered efficiently, accurately, and on time.

Strong, hands-on experience with Asana or similar PM tool is required. We are looking for someone who can do more than update tasks—they should be comfortable building and maintaining project plans, creating workflows, managing dependencies, identifying risks, and using Asana as a central source of truth for the team.

Key Responsibilities

Project Planning & Delivery

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- Own projects from initial brief through final delivery.

- Translate scopes, briefs, and client requirements into clear project plans, timelines, milestones, and deliverables.

- Establish project schedules and ensure responsibilities, dependencies, and deadlines are clearly understood.

- Coordinate work across Account Management, Creative,



Strategy, Production, Media and external partners.

- Track progress throughout the project lifecycle and proactively address delays, blockers, or competing priorities.

- Manage multiple projects simultaneously while maintaining visibility into priorities and deadlines.

- Lead or support project status meetings and clearly communicate actions, owners, and next steps.

- Ensure appropriate review, approval, quality-control, and delivery processes are followed.

Asana & Workflow Management

The Project Manager will be expected to actively manage project workflow in Asana , including:

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- Building projects, timelines, tasks, subtasks, milestones, and dependencies.

- Assigning clear ownership and due dates.

- Developing and maintaining project templates and repeatable workflows.

- Managing project intake and ensuring new work is properly scoped and entered into the system.

- Monitoring workload, priorities, deadlines, and potential bottlenecks.

- Maintaining accurate project status and ensuring Asana reflects the true state of the work.

- Identifying overdue tasks and following up proactively with project owners.

- Using dashboards, reporting, custom fields, rules, forms, portfolios,



or other Asana functionality to improve project visibility where appropriate.

- Helping establish consistent project-management practices across the team.

The successful candidate should be able to look at an existing Asana workplace, identify where workflow or discipline could be improved, and recommend practical solutions.

Scope, Budget & Resource Management

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- Work with Account Management and team leads to understand project scope, timing, budget, and resource requirements.

- Identify potential scope changes and flag them before they create delivery or profitability issues.

- Track project hours, external costs, estimates, purchase requirements, or other financial information as required.

- Support resource planning by identifying upcoming workload and potential capacity constraints.

- Help ensure projects are being delivered within agreed scope, timing, and budget.

Communication & Problem Solving

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- Act as a central point of coordination across project teams.

- Communicate project status clearly and proactively.

- Anticipate issues rather than waiting for deadlines to be missed.

- Escalate risks with appropriate context and recommended solutions.

- Navigate competing priorities and help teams determine what needs to happen first.

- Maintain strong working relationships while also holding team members accountable to agreed commitments.

- Remain calm, organized, and solutions-focused when timelines or priorities change.

Qualifications & Experience

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- Previous Project Management experience in an agency, marketing, creative, communications, productio

📌 Project Manager (Canada)
🏢 AVCommunications
📍 Canada