Job Description

Property Coordinator

Full-Time | West Edmonton (with travel to Sherwood Park and North Edmonton) | In-Office

Build Strong Communities. Make a Meaningful Difference.

Are you an experienced property management or housing professional who enjoys working with people, supporting Boards, and taking ownership of property operations?

Our client, a well-established non-profit organization supporting housing co-operatives in the Edmonton area, is seeking an experienced Property Coordinator to support two established housing co-operative communities — one in North Edmonton and one in Sherwood Park.

This is not an entry-level administrative position. The successful candidate will bring a strong foundation in property management, housing, condominium management, or a related environment, along with sound judgment, initiative, professionalism, and a genuine interest in continuing to learn and develop.

While direct co-operative housing experience is an asset, it is not required. The organization will provide training and support to help the successful candidate develop their knowledge of the co-operative housing model.

If you’re looking for a role where your property management experience can have a direct and meaningful impact on the people and communities you serve, we’d love to hear from you.

What You’ll Be Doing

Reporting to the Property Manager, you will take an active role in the day-to-day operations, administration, member relations, Board support, and ongoing property needs of two housing co-operatives.

Property & Community Operations

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- Coordinate the day-to-day operations of two housing co-operative communities.





- Build and maintain positive, professional relationships with Members, volunteer Boards, vendors, contractors, and other stakeholders.

- Respond to member concerns and assist with resolving issues in a professional, respectful, and solutions-focused manner.

- Coordinate maintenance, repairs, contractors, vendors, and service providers.

- Monitor property conditions and follow up on outstanding operational and maintenance issues.

- Support occupancy initiatives and follow up on vacant units.

- Help ensure properties are well maintained, secure, and compliant with applicable requirements.

- Balance the needs of Members and the organization while working within established policies, procedures, budgets, and governance requirements.

Board & Governance Support

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- Serve as a trusted resource and primary contact for volunteer Boards on property-related matters.

- Prepare Board agendas, packages, reports, presentations, and supporting documentation.

- Attend Board meetings, record minutes, and coordinate follow-up items.

- Provide Boards with clear information regarding property operations, maintenance, financial information, and other matters requiring informed decision-making.





- Assist with the administration and interpretation of policies, bylaws, rules, and governance documents.

- Support Boards in understanding their roles and responsibilities within the co-operative housing model.

- Help navigate complex or sensitive issues with diplomacy, professionalism, and sound judgment.

- Maintain accurate governance and property records and ensure important deadlines are tracked.

Financial & Administrative Support

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- Review and interpret financial information and communicate relevant information to volunteer Boards.

- Assist with annual budgeting processes and monitor property-related expenditures.

- Complete or learn to complete housing subsidy and rental assistance calculations and related reporting.

- Maintain accurate member, property, financial, and administrative records.

- Prepare newsletters, AGM materials, budget packages, presentations, and member communications.

- Monitor regulatory, compliance, and administrative requirements.

- Use Microsoft Office and other technology to prepare professional documents, reports, spreadsheets, and presentations.

Capital Projects & Property Improvements

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- Support capital projects and major property improvement initiatives.

- Coordinate with contractors, engineers, project managers, vendors, and other professionals.

- Assist Boards with gathering information, evaluating options, and understanding recommendations related to property projects.

- Monitor project progress and follow up on deficiencies and outstanding work.

- Assist with identifying property nee

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