Description

Blackline Safety is looking for an exceptional Executive Assistant to partner with our Chief Executive Officer and Executive Leadership Team (ELT). This is a highly visible and trusted role at the centre of the Executive Office, helping our senior leaders stay focused on Blackline’s strategic priorities while ensuring executive activities, commitments, and interactions run seamlessly.

You’ll thrive in this role if you bring sound judgment, discretion, exceptional organizational skills, and the ability to anticipate what’s needed before it’s asked. You’ll work across multiple priorities and stakeholders, bringing structure, follow-through, and professionalism to a fast-paced executive setting. From managing complex schedules and preparing high-quality materials to coordinating Board activities, leadership events, travel, and important external engagements, you’ll help create the conditions for our leaders to operate at their best.

This role is also an important connector across the organization. You’ll work closely with People Services, Facilities, IT, and external partners to support executive-facing activities, workplace readiness, and a polished experience for customers, investors, partners, Board members, and other visitors. Success requires strong collaboration and clear accountability across functions.

What You’ll Do

Executive & ELT Support

- Manage the CEO’s calendar, priorities, commitments, and meeting cadence, balancing immediate needs with longer-term strategic priorities.
- Coordinate ELT meetings, including scheduling, agendas, materials, presentations, and follow-up actions.
- Prepare and organize presentations, correspondence, reports, briefing materials,



and executive communications to a consistently high standard.
- Anticipate executive needs and proactively resolve scheduling, logistical, and operational challenges before they become obstacles.
- Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and expenses.
- Maintain confidential records and handle sensitive business, financial, strategic, and personnel information with exceptional discretion and sound judgment.
- Facilitate leadership offsites, strategy sessions, executive onboarding, leadership transitions, and other key executive activities as required.
- Coordinate cross-functional initiatives requiring executive sponsorship or involvement, ensuring effective communication and follow-through.
- Track key commitments and actions arising from executive meetings and help maintain momentum across competing priorities.

Board & Governance Support

- Coordinate Board of Directors and Committee meeting logistics, ensuring meetings and related activities are well organized and professionally executed.
- Prepare, organize, and distribute meeting materials and supporting documentation in collaboration with appropriate stakeholders.
- Support governance scheduling and maintain visibility to follow-up actions and key commitments.




- Serve as a coordination point between executive leadership and Board members when required, providing responsive and professional support.
- Assist with travel, hospitality, meeting space, and other administrative requirements associated with Board activities and visits.

Executive Leadership Team Coordination

- Coordinate executive, customer, investor, partner, and Board visits from initial planning through on-site execution and follow-up.
- Ensure meeting spaces, hospitality, transportation, accommodations, technology, and other logistics come together to create a polished and professional visitor experience.
- Support leadership events, town halls, customer engagements, corporate functions, and other executive-facing activities.
- Serve as a key coordination point for executive-facing workplace activities, ensuring relevant teams understand requirements, timing, and responsibilities.
- Partner with People Services to ensure office readiness for executive and external stakeholder activities.
- Collaborate with People Services, Facilities, IT, and external vendors on workplace logistics related to the Executive Office and executive events.
- Identify opportunities to improve workplace efficiency, professionalism, safety, and the overall visitor experience.

How You’ll Partner with People Services

This role works closely with People Services on executive visits, leadership meetings and events, customer and investor engagements, workplace communications, office readiness, office moves, significant workplace changes, hospitality, and other activities where the Executive Office and employee workplace experience intersect.

The Executive Assistant owns Execut

📌 Executive Assistant to the Chief Executive Officer (Canada)
🏢 Blackline Safety
📍 Canada