Job Code: 26OCT48

Office, Clerical, Technical

CAREER OPPORTUNITY: EXECUTIVE ASSISTANT TO THE SUPERINTENDENT OF EDUCATION

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

The UGDSB employs a team of approximately 6,500 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 12 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students

The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non-Indigenous peoples.

We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.

Join a community that values innovation, fosters growth, and empowers you to make an impact. Learn more about us and Find Your Path .

THE OPPORTUNITY

The UGDSB is seeking a dynamic individual to join our team for a temporary full-time opportunity in the capacity of Executive Assistant to the Superintendent of Education.





Location: Guelph Board Office (500 Victoria Rd. N, Guelph, ON)

FTE and Hours: 1.0 FTE; 35 hours per week

Hourly Pay Rate : $32.72 - $39.90 per hour, plus applicable vacation pay in accordance with the ESA; wage rate effective September 1, 2025

Start Date: As soon as possible

End Date: Anticipated end date of August 27, 2027 with possibility of extension or may end earlier than anticipated

Board Information: 12-month position; temporary; full time; Office, Clerical and Technical (OCT) Union

Vacancy Status: This posting is for an existing vacancy

Reporting to the Superintendent of Education, the responsibilities of the Executive Assistant to the Superintendent of Education are as follows:

Responsibilities:

This position will be responsible for performing administrative support for the Superintendent of Education, including but not limited to:

- Responding to both internal and external inquiries regarding elementary and secondary schools
- Communicate and coordinate regularly with Principals, Office Co-ordinators and board personnel from various departments
- Problem solving with respect to elementary and secondary school issues that arise
- Respond promptly to inquiries and parental / guardian or school concerns by providing support, relevant information,



or corresponding with appropriate persons or departments to find a solution.
- Having an awareness and understanding of school operations and the various elements that go into decision making, including relevant policies, processes, or protocols, with initiative to seek information that may be relevant or appropriate to a situation.
- Booking venues and scheduling speakers or/and coordinating events with attention to financial and time constraints
- Budget reconciliation and monitoring
- Composing correspondence and reports
- Establishing and maintaining a tracking and monitoring procedure for a variety of reports
- Organizing agendas and backup material, attending meetings and preparing minutes (*some meetings may be after hours meetings to accommodate parent / guardian schedules)
- Collaborate with and contribute to the Executive Assistant team in a flexible manner that supports priorities or needs as they arise.
- Demonstrate excellent interpersonal skills to meet and respond tactfully and effectively with board employees and the public
- Other duties as assigned

Experience and Qualifications:

- O.S.S.D (Ontario Secondary School Diploma) or equivalent
- Minimum of 5 years of progressive experience providing strong administrative and/or executive support as deemed appropriate by the Board
- Excellent computer skills including but not limited to Microsoft Office, SDS, School Cash and EDSEMBLI and ability to use a variety of computer applications
- Ability to draft written responses on behalf of the Superintendent to a variety of stakeholders
- Work

📌 26-Executive Assistant to the Superintendent of Education- Guelph Board Office (Canada)
🏢 UGDSB International
📍 Canada