FINANCE & ADMINISTRATION MANAGER

TOP GUN HD LTD. | Lac La Biche, Alberta

Full-Time | Permanent | Monday–Friday

Annual Salary: $90,000 | Benefits | Career Growth

JOIN A GROWING HEAVY-DUTY MECHANICAL COMPANY!

TOP GUN HD LTD. is seeking an experienced, highly organized, and motivated Finance & Administration Manager to join our growing team in Lac La Biche, Alberta.

We are a locally operated heavy-duty mechanical company specializing in on-road and off-road equipment repairs, fleet maintenance, field services, and industrial mechanical solutions throughout Alberta.

As our operations continue to expand, we are looking for a dedicated financial professional who can take ownership of our day-to-day accounting, financial reporting, payroll, and administrative operations.

This is a hands-on management position. The successful candidate must be comfortable completing the bookkeeping and financial work themselves while overseeing and supporting additional administrative personnel.

We are looking for someone who is confident, detail-oriented, accountable, and capable of managing multiple financial priorities in a busy, fast-paced environment.

KEY ROLES & RESPONSIBILITIES

Financial Management & Bookkeeping

- Take direct responsibility for the company's daily bookkeeping and accounting operations.
- Maintain accurate financial records using QuickBooks Online.
- Complete bank and credit card reconciliations, transaction coding, journal entries, and general ledger maintenance.
- Monitor company cash flow, expenses, financial commitments, and overall financial performance.
- Prepare monthly financial summaries and management reports for ownership.
- Identify financial discrepancies and implement corrective actions.
- Prepare, reconcile, and file quarterly GST returns.
- Coordinate year-end accounting requirements with external accountants.
- Assist ownership with budgeting, financial planning, and cost-control initiatives.
- Maintain accurate and confidential financial records.

Accounts Receivable & Customer Invoicing

- Ensure all completed work is accurately invoiced and billed in a timely manner.
- Monitor outstanding accounts receivable and actively follow up on overdue customer accounts.
- Communicate professionally with customers regarding invoices, account balances, payment arrangements, and collections.
- Reconcile customer accounts and investigate billing discrepancies.
- Provide regular accounts receivable aging reports to ownership.
- Support customer credit applications and account setup.

Accounts Payable & Vendor Management

- Oversee the processing and accuracy of supplier invoices and payments.
- Monitor accounts payable balances and upcoming financial obligations.
- Reconcile vendor statements and resolve discrepancies.
- Maintain professional relationships with suppliers and financial partners.
- Ensure supplier payments are properly authorized, recorded, and scheduled.
- Assist with vendor credit applications and account management.

Payroll & Employee Administration





- Take direct responsibility for preparing, processing, and overseeing semi-monthly payroll using ADP Workforce Now.
- Supervise administrative personnel assisting with payroll data entry.
- Verify employee hours, overtime, statutory holiday pay, deductions, and payroll adjustments.
- Maintain accurate payroll records and ensure compliance with applicable employment standards.
- Coordinate employee onboarding documentation and payroll setup.
- Administer employee benefit enrolments, changes, and related documentation.
- Assist with employee insurance administration and employment-related records.
- Maintain strict confidentiality regarding employee compensation and personal information.

Financial Reporting & Business Coordination

- Prepare and present regular financial updates to ownership.
- Monitor financial trends, outstanding receivables, payables, and cash-flow requirements.
- Communicate with banks, lenders, accountants, lawyers, and insurance representatives on behalf of the company when authorized.
- Coordinate financial documentation required for financing, insurance, audits, and business operations.
- Support ownership with business decisions through accurate and timely financial information.
- Identify opportunities to improve accounting systems, financial controls, and administrative processes.

Office Management & Team Leadership

- Supervise and support part-time administrative and data-entry personnel.
- Assign responsibilities, monitor deadlines, and review work for accuracy.
- Provide training, direction, and ongoing performance feedback.
- Establish organized and efficient office procedures.
- Ensure financial and administrative documentation is properly maintained.
- Support company safety documentation, compliance administration, and other office requirements as needed.
- Work closely with ownership and operational management to support the company's continued growth.

QUALIFICATIONS & EXPERIENCE

The ideal candidate will possess:

- Proven experience in bookkeeping, accounting, financial administration, or financial management.
- Strong working knowledge of QuickBooks Online.
- Experience processing payroll; ADP Workforce Now experience is considered a strong asset.
- Experience managing accounts receivable, accounts payable, bank reconciliations, and GST reporting.
- Strong understanding of financial reporting and accounting principles.
- Proficiency in Microsoft Excel, Word, and general office software.
- Excellent organizational skills and attention to detail.
- Strong communication and problem-solving abilities.
- Ability to work independently,



prioritize responsibilities, and meet strict deadlines.
- Experience supervising or coordinating administrative personnel.
- High standards of professionalism, integrity, discretion, and confidentiality.

Additional Assets:

- Previous experience in the heavy-duty mechanical, trucking, construction, oilfield, or industrial service industries.
- Experience using Fullbay or similar shop management software.
- Experience working directly with business owners in a growing company.
- Accounting, bookkeeping, or business administration education or certification.

WHAT WE OFFER

- Annual Salary: $90,000
- Full-time, permanent employment.
- Monday to Friday, 8:00 AM – 5:00 PM, with a one-hour PAID lunch.
- Group benefits after three months of employment, with premiums shared 50/50 between employer and employee.
- Company fuel card for authorized business-related use.
- Secure employment with a growing Alberta-based company.
- A leadership position with meaningful responsibility and direct involvement in business operations.
- Opportunity to improve financial systems and contribute to company growth.
- Supportive, team-oriented working environment.

WORK LOCATION

TOP GUN HD LTD.

Lac La Biche, Alberta

This is an in-office position requiring regular attendance at our Lac La Biche facility.

WHO WE'RE LOOKING FOR

We are looking for someone who takes pride in their work, holds themselves accountable, and understands the importance of accurate financial management.

The right candidate will not simply delegate accounting responsibilities. They will be actively involved in the daily financial operations of the business and be comfortable taking ownership of bookkeeping, invoicing, payroll, reconciliations, and reporting.

You must be able to work independently, communicate effectively with ownership, and maintain professionalism when handling sensitive company and employee financial information.

If you are an experienced financial skilled looking for a long-term opportunity to make a meaningful impact within a growing company, we want to hear from you!

HOW TO APPLY

Please submit your resume outlining your relevant bookkeeping, payroll, accounting, and financial management experience.

TOP GUN HD LTD.

Fuelled by passion, driven as a team.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Pay: From $90,000.00 per year

Benefits:

- Dental care
- Life insurance
- Mileage reimbursement
- On-site parking

Ability to commute/relocate:

- Lac La Biche, AB: reliably commute or plan to relocate before starting work (required)

Education:

- Bachelor's Degree (preferred)

Experience:

- Bookkeeping: 5 years (required)
- Accounting : 5 years (preferred)
- Accounts receivable: 2 years (preferred)
- Accounts payable: 2 years (preferred)
- Leadership: 1 year (preferred)

Licence/Certification:

- Class 5 Licence (required)

Location:

- Lac La Biche, AB (preferred)

Work Location: In person

📌 Finance & Administration Officer (Lac la Biche)
🏢 TOP GUN HD
📍 Lac la Biche