Project Cost Control ClerkAt Chisholm, Fleming and Associates (just call us CFA), we understand that when it comes to hiring people, it's not all about us, and that we also need to ask What's in it for you?At CFA, there's a lot in it for you. In exchange for being the excellent employee thateverycompany wants to have, with us you get to:Work in a diverse, collaborative, inclusive environmentwhere people are encouraged to be creative, come up with new ideas and share what they thinkBuild on what you can do and knowthrough hands-on learning, mentoring and training—whether you are at the beginning or your career or somewhere else along the wayGrow in more than one directionby being an important part of a smaller company— you'll take on more responsibility, earn greater recognition for your work, gain more exposure to new practice areas, and have a bigger impact on the company's successBe a valued part of a companythat knows that holding on to good employees has to be a core business strategyBalance your work and lifein an office that appreciates that life gets busy, tooJoin a history of successat one of the oldest engineering consultancies in Ontario—we've been an important part of the province's development for the last 65 years and we are now developing our new long-term vision with our revised Strategic Plan.Primary Responsibilities:Accounting / Project Cost Control SpecialistPrimary Responsibilities and Duties:Open, set up, maintain with updates, project cost account for each new project based on information from proposals, client agreements and purchase ordersProcess and review time costing in projectsMaintain client, project, sub-consultant agreements, employee time and expense tracking in BQE Core (project management,



billing and invoicing software)Record, file and analyze commitments in purchase orders received from clientsProvide timely and accurate project cost account/report monthly for review by project managers and invoice preparation and budget review/analysisOrganize billing drafts in accordance with client and sub-consultant agreementsCoordinate with project managers for approval of bills from subcontractorsCoordinate monthly meetings with project managers for invoice approval and issue invoices to clientsMonitor accounts receivable (A/R) and follow up for past due paymentsPrepare project status reportsSupport change order preparationPrepare/procure insurance documentation as requiredPrepare, issue, receive, file and track sub-consultant agreements including insurance certificates and WSIB clearance from sub-consultantsAssist in monthly, quarterly and year end financial reporting packagesMonitor project total expenditure including verifying and checking of invoices and claims from sub-consultant suppliers and vendors to ensure that all project expenditures are captured and properly recorded.Provide planning and cost controlling support and reporting for all projects (which includes variation reporting,



monitoring of milestone progress and preparation of customer billings/invoices)Provide support to the project managers by providing financial dataProvide support to management in the regular review and tracking of project performance and metrics relative to budget and approved scopeProvide regular reports on project cost status and cost deviationsMonitor project backlog and associated profit margin analysisProvide inputs to internal reporting as requiredSpecial assignments, ad hoc reports and other related duties as requiredAssist the Accounting Supervisor as requiredQualifications:Diploma in Accounting or Finance2 years of accounting/bookkeeping or cost control experience, preferably in engineering, construction or architectureProficient in MS Office SuiteAdvanced skills in Microsoft ExcelProficient in QuickbooksKnowledge of BQE Core (project management, billing and invoicing software) is an assetKnowledge in the use of MS Project or other scheduling software is an assetTech savvy / ability to learn new software as per the company standardKnowledge of the project controls policies, procedures and financial processes in construction or engineering is an assetKnowledge in project cost monitoring, analyzing, and reporting preferably in engineering and construction, is an assetStrong organizational skills are required with attention to detailAbility to establish priorities and work under pressure to meet project deadlinesSolid report writing, communication and presentation skillsEffective problem-solving skills with a results-oriented approachStrong analytical skillsAbility to build and maintain good working relationships with staffReporting Structure:Reports to the Accounting SupervisorWork Location:Office in Markham, OntarioNote: This is an in-person, work from office position.Salary:Based on experience and qualifications

📌 Project Cost Control Clerk (Markham)
🏢 Chisholmfleming
📍 Markham