About Credit Union Central of ManitobaCredit Union of Manitoba (CUCM) is the trade association and service provider for the province's 15 autonomous credit unions. CUCM's purpose is to provide strategic leadership for credit unions, and to deliver high-value solutions that help each credit union achieve its vision.Position SummaryThe Governance Specialist is a hands-on governance role responsible for supporting the effective functioning of the Board of Directors and its committees. This role serves as the primary resource for all board-facing activities, ensuring that governance processes are well administered, corporate records are maintained with rigour, and the Board has the coordination and documentation support it needs to fulfill its responsibilities effectively.This role requires both depth of governance knowledge and the organizational discipline to manage a high volume of complex, time-sensitive, and confidential responsibilities without dedicated administrative support. The successful candidate will bring a strong understanding of board governance practices, excellent written communication skills, and the judgment to operate with discretion in a provincially regulated trade association.Key ResponsibilitiesBoard and Committee AdministrationLead the planning, coordination, and administration of all Board and committee meetings, including annual meeting schedules, forward agendas, work plans, business arising reports, and meeting room coordinationPrepare and distribute Board and committee packages in a timely and accurate manner, including agendas, minutes, presentations, briefing notes, and supporting materialsAttend all Board and committee meetings to record proceedings and produce accurate, high-quality minutes for timely distributionMonitor and track implementation of Board-approved decisions, follow up with management on action items, and report on progress and outstanding mattersManage the Board portal and ensure all governance materials, policies, and committee documents are current, organized, and accessible to directorsAct as a resource to the Board Chair and committee chairs on procedural matters and meeting preparationDirector Lifecycle and Governance ProcessesCoordinate director onboarding, orientation, and offboarding processes, including preparation and maintenance of onboarding materials for incoming directorsOversee director nominations processes, including updating nomination materials, coordinating calls for nominations, and supporting nominating committee processes in accordance with Board-approved policyAdminister and coordinate Board and governance assessment processes, including board meeting evaluations, annual Board and committee self‑assessments, director peer assessments,



and management feedback surveysCoordinate the annual CEO assessment process in accordance with Board policyTrack and report on director training budgets and coordinate attendance at external conferences and education programsMaintain processes to evaluate organizational representatives to outside bodies in accordance with Board policyAnnual General Meeting and Governance EventsLead the planning and coordination of the annual general meeting, including notice packages, AGM booklets, meeting briefing materials, and production of accurate minutesProvide support to peer segment meetings and other governance‑related events as requiredCoordinate logistics for board events and director travel arrangements as neededCorporate Records and Statutory ComplianceLead the preparation and filing of required corporate returns and provincial reporting obligations, ensuring accuracy and timeliness in accordance with legislative requirementsMaintain official corporate records, including minutes, resolutions, articles, by‑laws, contracts, signing authority documentation, and historical corporate recordsEnsure corporate records are stored appropriately, securely, and in alignment with document retention requirementsKeep corporate signing authority documentation current and coordinate related approvals and updatesComplete annual legislative and privacy compliance activities on behalf of the divisionSupport the development, maintenance, and periodic testing of the business continuity and disaster recovery plan for the governance functionPolicy Governance and DocumentationMaintain the corporate policy manual and ensure Board and corporate policies are kept current, with version control and policy review cycles managed effectivelyDraft new policy statements and governance documents as directed by the Board and senior managementPrepare briefing notes, reports, summaries, and governance documentation to support Board and leadership decision‑makingConduct research and analysis on governance practices, trends, and enhancements on behalf of the Chief Corporate OfficerBudget and Administrative OversightDevelop and manage the governance and corporate secretary budget in accordance with organizational objectives, including preparation of variance reports and forecastingProcess director per diem and expense claims within authorized limitsCoordinate arrangements for board events and conferences, including facility bookings and travel accommodationsQualifications and ExperienceA diploma or degree in business administration, public administration, governance, or a related field7 to 10 years of progressive experience in corporate governance, board administration,



or a related corporate secretariat functionDemonstrated experience supporting Boards and Board committees, including the preparation of board materials, minutes, and governance documentationStrong knowledge of corporate governance practices, board processes, and statutory compliance requirementsExperience working in a regulated sector, financial services workplace, or member‑based organization would be a strong assetAn ICD designation or equivalent governance credential would be considered a strong assetA law degree or legal background would be considered an asset though is not requiredKnowledge, Skills, and AttributesStrong understanding of board governance, corporate records management, and statutory compliance requirements in a regulated environmentExcellent written communication skills, including the ability to prepare accurate and professional minutes, briefing notes, reports, and governance materialsExceptional organizational ability and attention to detail, with the capacity to manage high volumes of work to concurrent deadlinesSound judgment and discretion in handling sensitive and confidential mattersStrong interpersonal and relationship management skills, with the credibility to work effectively with directors, executives, and external stakeholdersAbility to work independently and take ownership of a broad portfolio of responsibilities without dedicated administrative supportStrong analytical and problem‑solving skills with the ability to identify and resolve issues proactivelyHigh level of professionalism and composure, including the ability to remain calm and effective under pressureReporting RelationshipThis role reports to the Chief Corporate Officer and works closely with the Board Chair, Board committees, executive leaders, and other internal and external stakeholders as required.Why This Role MattersThe Governance Officer is vital to the Board of Directors, providing the essential coordination, documentation, and information required to fulfill its mandate effectively. In a regulated environment where governance and accountability are paramount, this role ensures that Board processes are rigorously administered and corporate obligations are met, empowering leadership to make sound, well‑governed decisions.What we offer:We offer an excellent total compensation and benefits package including an incentive pay program, defined contribution pension plan, an extensive community service program, training and development opportunities, and a hybrid work environment that engages and enables our employees to serve our members.We are committed to providing a safe, respectful, and inclusive environment where your unique background, perspectives and talent are valued.CUCM welcomes applications from people with disabilities. Accommodation is available upon request during the assessment and selection process.The salary will relate to qualifications and experience.Anticipated Hiring Range:$81,127 - $92,313#J-18808-Ljbffr

📌 Board Governance Specialist (Hybrid) (Winnipeg)
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