ADMINISTRATIVE ASSISTANT (BY-LAW ENFROCEMENT)The City of Belleville, known as the 'Friendly City', is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada's oldest co‑ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.Belleville.CaCurrently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and energetic individual to join our People & Corporate Services Department as an Administrative Assistant (By-law Enforcement).Position Type:Temporary Full Time (anticipated to December 31, 2026)Number of Positions:One (1)Department:People & Corporate Services DepartmentFile Number:SV26-116Location:City Hall (169 Front Street, Belleville, ON)Hours:35 hours per week (Monday - Friday; 8:30am - 4:30pm)Employee Group:Union - CUPESalary:Jurisdiction A Grade 7 $31.05 - $35.69 per hourClosing Date:Friday, October 16, 2026 at 4:30 PMPurpose and ScopeReporting to the Manager, By-law Enforcement, this position provides administrative support to By-law Enforcement and ensures good customer service is provided to internal and external customers.Key ResponsibilitiesProvide customer service, both internal and external,



on matters related to the By-law Enforcement section, with a focus on accessibility inclusive of diverse needsRespond to parking ticket complaints and general by-law inquiries (e.G., property maintenance, yard conditions, littering) in person, by email and by telephoneProcess and track parking ticket review requestsPrint and distribute parking tickets to facilitate payment processingAdminister contractor parking permit requests and renewalsManage staff parking permits, including onboarding, renewal reminders, and coordination with Human Resources for staff departuresPrepare and submit monthly Ministry of Transportation (MTO) documentation and associated paymentsProvide training and ongoing support for HotSpot parking technology to both staff and residentsIssue temporary and monitor usage of overnight parking permits for residentsAdminister annual "On City" parking passes for municipal departmentsReceive and log Property Standards complaint forms and provide basic procedural informationPrepare and send registered mail for enforcement orders and other formal noticesProvide status updates to complainants to support improved customer serviceEnter and file parking ticket data in the appropriate systemsCompile, produce and disseminate agendas for committees related to activities of By-law Enforcement and attend committee meetings, record minutes and postPrepare notices of trials and court dockets in connection with parking infractions and prepare related follow-up correspondence, ensuring accessibility for a diverse range of needsLead the accounts payable process for the department, including the creation of purchase orders, reconciliation of invoices,



and processing cheque vouchers, and maintain records of sameCreate and issue invoices in accordance with accounts receivable policies and procedures and initiate revenue collection procedures as directedPrepare weekly attendance reports for the purpose of payrollProvide departmental records management support, including maintaining filing systemAssist with counter/phone coverage when needed and be appointed as Commissioner of Oaths to assistAssist with Municipal Election duties as requiredPerform other related duties, as assignedNote: the above duties and responsibilities are not to be construed as all-inclusive.Education / Training / Specialized SkillsMinimum Qualifications:Two (2) year college diploma in business, office administration, public relations or accountingCurrent Satisfactory Criminal Record Check ("CRC") prior to commencing work at the City of BellevillePreferred Qualifications:Completion of workshops/training sessions related to the positionWork ExperienceRequired Qualifications:Two (2) years, administrative support experience in a public sector officeComputer literacy with advanced skills in Microsoft Office applications including Outlook, Word, Excel, etc.Exceptional organizational skills with the ability to manage multiple tasks and priorities in a demanding environmentExcellent customer service skills, strong verbal and written communications skillsProven ability to work with professionalism and confidence with all levels of management and the publicPrevious experience working with confidential and sensitive material.Preferred Qualifications:Knowledge of the Provincial Offences ActPrevious administrative experience in a Municipal departmentPrevious Court/Provincial Offences administrative experiencePrevious experience with Vadim, iCompass, Cityview, Adobe Pro and WorkTechWhat's in it for youCompetitive market salaryOptional enrollment in the OMERS Pension PlanLive, work, and play in the beautiful city of Belleville and experience all that it has to offer#J-18808-Ljbffr

📌 Administrative Assistant (By-Law Enforcement) (Stirling-Rawdon)
🏢 Altis Technology
📍 Stirling-Rawdon