We are seeking a detail-oriented Fuel Coordinator to support the administration, monitoring, and continuous improvement of our fuel card and fuel usage programs. This role plays an important operational function in controlling fuel costs, ensuring uninterrupted fleet operations, and maintaining strong financial and compliance controls across the organization.

Supporting a large Ontario fleet with national visibility, the Fuel Coordinator will work closely with Operations, Finance, and national oversight teams to monitor fuel activity, investigate irregularities, and support operational efficiency initiatives.

This role is ideal for someone who enjoys working with data, solving operational problems, and maintaining disciplined processes in a fast-paced transportation setting.

Key Responsibilities
Fuel Card Program Administration

Administer the fuel card program for drivers and equipment across Ontario and nationally when required

Issue, cancel, replace, and update fuel cards and access levels in accordance with company policies

Maintain accurate records of card assignments, limits, PINs, and associated drivers or equipment

Coordinate with fuel card vendors to resolve technical, access, or billing issues

Support driver onboarding and offboarding related to fuel access

Operational Support

Ensure uninterrupted fuel access to support daily fleet operations

Respond promptly to fuel card declines, exceptions, and urgent operational issues

Act as the primary operational contact for terminals and drivers regarding fuel‑related inquiries

Collaborate with Operations leaders to align fuel controls with operational needs

Support initiatives focused on fleet efficiency and operational performance

Financial Monitoring and Analysis

Monitor daily, weekly, and monthly fuel spend and usage trends

Identify anomalies, irregular activity,



and potential misuse or fraud

Prepare reports and summaries for Operations, Finance, and national oversight teams

Assist with fuel invoice reconciliation, accruals, and variance analysis

Support cost optimization and fuel efficiency initiatives

Compliance and Risk Management

Enforce fuel card policies, limits, and usage guidelines

Support investigations into suspected misuse or non-compliance

Maintain audit‑ready documentation and program controls

Participate in internal or external audits as required

Recommend process improvements that strengthen controls and reduce operational risk

Qualifications
Required

Experience in fleet administration, logistics, transportation, or a related operational environment

Strong administrative and organizational skills with high attention to detail

Ability to analyze transactional data and identify trends or irregularities

Intermediate to advanced Microsoft Excel skills

Ability to manage multiple priorities in a fast‑paced environment

Preferred

Experience managing fuel card programs or fleet systems

Experience in cost monitoring, spend analysis, or fraud detection

Exposure to multi‑terminal or national fleet operations

Experience collaborating with both Operations and Finance teams

Operational execution and strong follow‑through

Analytical thinking and financial awareness

Attention to detail and process discipline

Clear and professional communication

Integrity, accountability, and confidentiality

Why Join Us
This role provides the opportunity to work at the center of fleet operations, helping drive cost control, operational reliability, and program integrity across a large transportation network. You will collaborate with operational leaders, finance teams, and external vendors while developing expertise in fleet operations and fuel management.

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📌 Fuel Coordinator (Manitoba)
🏢 Canada Cartage Group
📍 Manitoba