We are looking for a detail-oriented Leasing Coordinator / Administrative Assistant to support leasing operations for a residential property portfolio in Toronto, Ontario.

In this role, you will help create a smooth and welcoming experience for prospective residents by coordinating appointments, organizing documentation, and keeping leasing records accurate and up to date.

You will work closely with leasing and property management teams to ensure applications, approvals, and lease administration are handled efficiently and in accordance with established standards.

Responsibilities: • Coordinate property tours, leasing appointments, and follow-up activities while maintaining an organized calendar for the leasing team. • Review rental applications for completeness, gather supporting documentation, and ensure files meet internal policies and required timelines. • Assist with applicant screening by arranging credit checks,



employment verification, landlord references, and related compliance steps. • Prepare lease packages, supporting forms, and resident documentation for approvals, signatures, and move-in readiness. • Maintain accurate digital and physical leasing records, including document uploads, file organization, and status updates. • Communicate with prospective tenants, leasing staff, and property management to share updates on appointments, approvals, and required next steps. • Track leasing activity such as lead sources, application progress, signed leases, and suite availability, and help compile regular performance reports. • Support leasing events, open houses, and promotional activities in partnership with in office and marketing teams.

📌 Leasing Coordinator / Administrative Assistant (Toronto)
🏢 Robert Half
📍 Toronto