Job Description Job Description Experience Level: Level 2 Job Responsibilities: • Will be responsible for supporting the Vancouver and Houston offices, for Fixed Income. • Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles current, retrieve appropriate approvals • Assist in coordination of expense reimbursement, with the FID Expense team • Coordinate with Office Manager regarding recent hire onboarding, special projects, office maintenance, etc. • Calendar maintenance for meetings and/or conference calls for Managers and supporting teams • Coordinate related conference rooms including any catering, audio/videoconference set up • Assist in coordination of client outings, including car services, for local & visiting Managers/teams • Local telephone coverage: answer phones, take accurate messages, back-up other lines as needed • On-site contact for visitors, clients & vendors; Provide and maintain card access to FID space. • Type correspondence, memos and presentations.

Prepare presentation books and meeting materials, copy, collate, bind • Maintain filing system • Navigate Firm’s resources, interface with various departments to collect information, respond to requests,



obtain services • Retrieve research or other necessary materials from intra/internet • Send and retrieve digital and inbound faxes • Distribute mail, arrange messengers and overnight package services • Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs • Miscellaneous support: Maintain an orderly and fully-functioning work space Required Skills and Personal Attributes: • Strong communication, judgment, and problem-solving skills • Strong attention to detail as well as solid organization/time management skills • Must be an enthusiastic, positive team player who is willing to help and works well with colleagues • Able to work in a fast-paced environment and handle multiple tasks concurrently • Flexible with coverage responsibilities and teams.

Other Requirements: • College Degree Preferred or Relative Corporate Experience preferred (1-2 Years of Experience) • Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts • Other helpful applications include Excel, Power

Point, internet and research tools • Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

📌 Administrative Assistant – Reception (Vancouver)
🏢 Alltech Consulting Services
📍 Vancouver