The Project Coordinator help plan, organize, and direct the activities of a project, under the direction of a Project Manager.

Key Responsibilities

Organize/schedule appointments for Project Manager

Assist Project Manager with any estimating or quoting requirements

Help organize project manager work for various customers, ensuring each list is completed

Follow up with customers to schedule additional work as required

Follow up with customers regarding recommendations, planning

Field complaints, resolve where able, attend to as required

Meet with customers when required to review contracts, any issues that may require attention

Liaise with sales to organize jobs. Includes but not limited to creating work orders, reviewing quotes to ensure complete information is included, and finding/creating/adding checklists/inspections as required.

Provide update/feedback to the Project Manager

Help prepare contracts and negotiate changes to contracts with Engineers, consultants, clients, suppliers, and subcontractors.

Answering telephones and directing customer enquiries

Ordering and supplying parts for technician & projects daily.

Manage all documentation and help create documents as required

Compile reports/records for customers following completion of jobs/pm’s/contracts

Attend meetings, give input, assist in planning

Maintain data related to vendor information and correspondence





Monitor supplier performance and maintain supplier reporting

Provide shipment of parts & supplies & equipment to project sites upon request

Source current suppliers to initiate cost efficiencies within the group

Follow up with suppliers on lost or missing/back ordered parts and supplies

Price out bill of materials for larger quotes & construction jobs.

Prepare packing slips and provide clarifications as needed to Account Payables

Qualifications & requirements

Civil or Mechanical Certification is an asset and/or will consider 2 years’ experience in project coordination

Change orders to existing projects

Knowledge of ISO QD documentation

Vehicle and/or Technician availability

Access to work orders, purchase orders and job records

Working Conditions / Location

Office work (sitting at desk/working on computer for long periods of time)

Overtime (at times it may be necessary for the Estimator/Project Manager to work outside of the regular workday in order to complete their duties)

Dental care

Extended health care

Life insurance

RRSP match

ABOUT PATRICK MECHANICAL LTD.
We deliver mechanical contracting, fabrication, piping and millwrighting services for demanding industrial environments. Safety, quality and integrity guide every project.

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📌 Project Coordinator (Manitoba)
🏢 Patrick Mechanical
📍 Manitoba