Role Responsibilities Put your passion into practice in this dynamic and fast paced setting.

This position provides executive administrative support for the Executive Director including researching, drafting and summarizing briefing and background materials and managing the Executive Director's calendar.

The Sector Coordinator also provides administrative support and manages the sector's Action Request program to ensure compliance with Ministry guidelines and standards Reporting to the Executive Director, you will be required to lead the administrative operations of the Executive Director's Office.

This includes coordinating information flow, managing correspondence and addressing issues as they arise in accordance with the priorities of the Executive Director.

The Sector Coordinator performs the following responsibilities: Issue Identification and Resolution: Identifies administrative issues with potential to impact the Executive Director's office, developing and recommending solutions and actions to address issues.

Calendar and Priority Management: Uses judgement and knowledge of Sector issues, priorities and relationships to manage the Executive Director's calendar or refer requests for meetings to appropriate Branch representatives.

Meeting Coordination: Coordinates and arranges meetings and appointments for the Executive Director, ensuring appropriate background information and materials are available.

Sector Meeting Support: Prepares and distributes agendas and materials for Sector management meetings, participating in the meetings and following up on administrative assignments.





Correspondence Coordination: Forwards correspondence to appropriate areas of the Sector for information, draft reply and/or comments; tracks status of replies and actions.

Travel and Action Request Coordination: Coordinates travel and accommodation arrangements for the Executive Director as well as other staff when required.

Coordinates Sector responses to Action Requests to ensure accurate, high quality and timely responses consistent with relevant Government and Ministry policies and procedures.

Action Request Tracking: Tracks and monitors status of responses and briefings using Action Request Tracking System (ARTS) software. ADM Office Coverage: Provides coverage for ADM's office as requested, including assignment of ARTS requests to appropriate Sectors and ensuring that actions required and deadlines are clearly communicated.

Invoice Verification and Coding: Verifies and codes invoices for the Executive Director's area and obtains Expenditure Officer approval; provides follow-up and research in response to questions.

Financial Monitoring and Analysis: Maintains, monitors and analyzes accounts, forecasts and expenditures to identify cost pressures, deviations and variances.

Administrative Form Review: Reviews various forms and requests to ensure accuracy, completeness and appropriate authorizations, following up with Directors as required.

Request Processing Support: Supports processing of staffing requests, out-of-province travel, training requests, hosting forms, and related administrative requests.

The is provided for further details on this position.

📌 Sector Coordinator (Edmonton)
🏢 Government of Alberta
📍 Edmonton