Overview

We are seeking a highly organized and professional Office Manager to oversee daily administrative operations within our busy office environment. The ideal candidate will possess strong clerical skills, excellent customer service abilities, and proficiency in various office software. This role is essential in ensuring smooth office functions, maintaining accurate records, and providing exceptional support to staff and clients alike. Prior experience in medical or dental office settings is a plus, but not required. The Office Manager will be a key point of contact for internal and external communications, managing front desk duties and supporting overall office efficiency.

Duties

- Manage daily office operations, including greeting visitors and handling front desk responsibilities
- Oversee multi-line phone systems, directing calls efficiently and professionally
- Perform data entry tasks with accuracy using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems both digitally and physically
- Support bookkeeping activities, including invoicing and expense tracking
- Assist with appointment scheduling, including dental or medical appointments if applicable
- Ensure proper phone etiquette and provide excellent customer support to clients and staff
- Proofread documents for accuracy before distribution
- Coordinate with vendors and service providers as needed
- Handle administrative tasks such as photocopying, mailing, and supply management

Skills

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or similar accounting software




- Strong organizational skills with the ability to multitask effectively in a fast-paced workplace
- Excellent communication skills, both verbal and written, with professional phone etiquette
- Previous clerical or administrative experience, preferably in a medical or dental office setting
- Data entry skills with high accuracy and attention to detail
- Knowledge of front desk operations, including multi-line phone systems and customer service best practices
- Ability to proofread documents thoroughly and manage filing systems efficiently
- Familiarity with bookkeeping procedures and basic financial record keeping
- Strong computer skills across various platforms with the ability to adapt quickly to new software tools

This position offers an opportunity to be an integral part of a dynamic team while utilizing a broad skill set to ensure the efficient operation of our office. The successful candidate will demonstrate professionalism, attention to detail, and a proactive approach to administrative support.

Company About:

The practice was founded in August 2020 due to a merger between The Green Street Clinic, Enys Road Surgery and the Bolton Road Surgery in order to operate from new, larger, more spacious and more modern purpose-built premises, allowing it to be stronger, more resilient and better placed to attract new staff and to replace retiring doctors and nurses and offer better services.

August 2021 saw two further developments, firstly we welcomed patients from Eastbourne Station Health Centre when they became the fourth practice to merge and secondly we opened our new branch site within the Beacon Shopping Centre.

Pay: $28.00-$32.00 per hour

Work Location: In person

📌 Office Manager (Moncton)
🏢 Victoria Health Centre
📍 Moncton