EXECUTIVE DIRECTOR

Maternity Leave Contract | Job Description

Employment Type

Full-time, fixed-term contract – maternity leave coverage

Contract Dates

January 4, 2027 – approximately September 22nd, 2028

Reports To

Board of Directors

Location

26 Beech Avenue, Bowmanville, Ontario; full-time, in-office

Position Summary

The Executive Director (ED) is BOAA’s senior staff leader, responsible for overall leadership, financial performance, administration, and day-to-day operations. Reporting to the Board of Directors, the ED ensures BOAA delivers high-quality, inclusive, relevant programs and services that support older adults’ health, happiness, independence, and social connection.

This fixed-term position provides maternity leave coverage. The anticipated term is January 4, 2027, to September 22, 2028, subject to the employment agreement and any mutually agreed adjustments.

· Full-time, in-office position during regular business hours; on-site presence is required to oversee operations, support staff, engage with members, and address daily matters.

· Occasional evening and weekend availability is required for Board meetings, events, and other organizational activities.

Key Responsibilities and Accountabilities

1. Leadership and Organizational Management

· Lead BOAA’s programs, services, staff, volunteers, and daily operations in alignment with its mission and Board-approved priorities.

· Ensure compliance with bylaws, policies, procedures, budgets, applicable legislation, funding agreements, and municipal requirements.

· Maintain clear roles, reporting relationships, and performance expectations; promote an inclusive, accountable, collaborative workplace.

· Address operational challenges and ensure resources, facilities, and personnel are used effectively.

2. Financial Management and Accountability

· Oversee financial performance, revenues, expenditures, budgeting, and long-term sustainability.

· Work with the bookkeeper/financial administrator and relevant staff to prepare and monitor budgets, maintain accurate records, and review results.

· Monitor budget variances and take corrective action; maintain appropriate financial controls, purchasing, approvals, and reporting.

· Oversee revenue-generating activities, provide timely financial updates to the Board, and support audits and grant-expense documentation.

3. Programs, Services, Events, and Membership

· Oversee planning, delivery, and evaluation of programs, services, activities, and special events for older adults.

· Ensure programming is relevant, accessible, inclusive, safe, financially responsible, and responsive to member and community needs.

· Monitor registration, participation, attendance, feedback, and financial performance; support membership growth, engagement, and retention.

· Identify new programs and partnerships and ensure appropriate staffing, resources, facilities, schedules, and capacity limits.

4. Human Resources and Staff Supervision

· Oversee recruitment, hiring, onboarding, training, supervision, and performance management of full- and part-time employees.

· Ensure staffing, schedules, responsibilities, and training meet operational needs; maintain confidential personnel records.

· Set expectations, provide feedback and coaching, and address performance, attendance, and workplace concerns promptly and fairly.





· Delegate appropriately, support staff development, and promote teamwork, accountability, and respectful workplace practices.

· Lead monthly staff meetings to share updates, review priorities, address operational matters, and encourage cross-department collaboration.

· Conduct staff check-ins as needed regarding workload, performance, priorities, concerns, development, and well-being; follow up on agreed actions.

5. Board Relations and Governance Support

· Support the Board’s governance and oversight responsibilities while maintaining clear distinctions between Board governance and delegated operational authority.

· Prepare Board reports, financial updates, recommendations, and meeting materials; keep the Board informed of significant operational, financial, staffing, membership, facility, and risk matters.

· Implement Board-approved policies, resolutions, budgets, and strategic priorities and identify matters requiring Board awareness or approval.

6. Grants, Fundraising, and Financial Sustainability

· Work with grants and fundraising staff to identify opportunities and support applications, sponsorships, and revenue-development initiatives.

· Oversee compliance with funding conditions, eligible expenditures, deliverables, recognition, and reporting deadlines; maintain appropriate documentation.

· Support fundraising, donor relationships, community campaigns, and efforts to diversify revenue and strengthen sustainability.

7. Facilities, Health and Safety, and Risk Management

· Oversee the safe, effective operation and responsible use of facilities, equipment, and assets; work with the Facility Manager on maintenance, repairs, contractors, and improvements.

· Maintain a safe, clean, accessible, and welcoming environment and oversee operational procedures, emergency planning, and risk management.

· Ensure compliance with applicable health and safety, fire, building, accessibility, and municipal requirements, including the Municipal Capital Facilities Agreement (2015).

8. Community Relations and Organizational Representation

· Serve as BOAA’s primary ambassador and spokesperson, representing the organization professionally.

· Maintain relationships with the Municipality of Clarington, including Community Services and Operations, and with community organizations, funders, sponsors, businesses, and other stakeholders.

· Promote BOAA’s mission and community impact; respond to inquiries and concerns promptly and professionally and build partnerships that benefit older adults.

9. Policies, Administration, and Continuous Improvement

· Keep policies, procedures, and administrative practices current and consistently applied.

· Maintain appropriate systems and records for membership, registration, attendance, statistics, financial reporting, privacy, and accountability.

· Use data and reporting tools to evaluate performance and improve efficiency, service delivery, communication, and continuity.

10.



Organizational Performance

· Support membership recruitment, engagement, and retention and participation in programs and events.

· Promote quality, relevance, accessibility, and cost-effectiveness of services; financial stability and responsible spending; effective staff and volunteer engagement; compliance; strong community relationships; and progress toward BOAA’s mission and strategic priorities.

Qualifications, Skills, and ExperienceEducation and Experience

· College diploma or university degree in Recreation Management, Non-Profit Management, Business Administration, Public Administration, or a related field; equivalent education and experience may be considered.

· Senior management experience, preferably in a not-for-profit, community-based, social services, recreation, or older adult services organization.

· Experience overseeing programs, events, budgets, staff, and administration, and working with a Board of Directors.

· Experience with grants, fundraising, partnerships, facilities, risk management, and compliance is an asset.

Leadership, Communication, and Technical Skills

· Strong leadership, planning, organization, decision-making, delegation, and problem-solving skills; ability to coach staff, manage competing priorities, and address conflict professionally.

· Financial literacy and ability to interpret budgets, financial reports, and performance data.

· Excellent written and verbal communication, interpersonal, negotiation, and relationship-building skills.

· Proficiency in Microsoft Word, Excel, and PowerPoint; experience with My Senior’s Centre and QuickBooks or comparable systems is preferred.

· Professionalism, integrity, confidentiality, accessibility, inclusion, and commitment to continuous improvement.

Additional Requirements

· WHMIS certification or willingness to obtain/renew it as required.

· Knowledge of employment, occupational health and safety, privacy, accessibility, and not-for-profit governance requirements, or ability to acquire and apply this knowledge.

· Availability for occasional evening and weekend work.

Core Competencies

Strategic and operational leadership; financial accountability; staff development and performance management; Board relations and governance support; community engagement; sound judgment and adaptability; professionalism and confidentiality; and commitment to older adults and BOAA’s mission.

Contract Details

This is a full-time, fixed-term employment contract for maternity leave coverage. The anticipated start date is January 4, 2027, and the expected end date is September 11, 2028. Compensation, benefits, vacation entitlement, working hours, and any adjustment to the contract period will be set out in the employment agreement.

The successful candidate will work collaboratively with the Board and BOAA staff to maintain operational continuity and support high-quality services throughout the contract.

BOAA is committed to a welcoming, inclusive, and respectful environment for older adults, staff, volunteers, and community members.

Pay: From $70,000.00 per year

Benefits:

- Casual dress
- In office parking

Education:

- Bachelor's Degree (preferred)

Experience:

- Recreation Management, Non-Profit Management: 4 years (required)

Language:

- English (preferred)

Work Location: In person

📌 Executive Director - Maternity Leave Contract (Bowmanville)
🏢 Bowmanville Older Adult Association
📍 Bowmanville