Overview

We are seeking a highly organized, detail-oriented professional to take on a hybrid role combining Sales Administration and Procurement. This position is ideal for someone who thrives in a growing organization, enjoys wearing multiple hats, and wants to be involved in the day-to-day operations of a dynamic business.

Responsibilities

- Support preparation for sales proposals, presentations, quotes, invoices and contracts to customers.
- Salesforce support
- Answering phone calls and emails in a professional manner.
- Managing the full tender and bid lifecycle, from initial opportunity identification through submission.
- Coordinating with internal stakeholders to gather technical specifications, pricing data, and compliance documentation.
- Maintaining a centralized database of bid responses, boilerplate content, and pricing information.
- Developing qualified proposal documents that align with client requirements and company standards.
- Attending sales training and developing an understanding of the products and services of the company.
- Arranging for the creation and distribution of supporting documents and presentations to help the sales team generate business leads.
- Analyzing RFP’s, RFQ’s and tender documents to identify key requirements and evaluation criteria.




- Creating response schedules and timelines to ensure all bid components are completed before deadlines.
- Tracking bid success rates and maintaining detailed records of submission outcomes.
- Maintaining organized sales records and reporting month-end goal setting to the senior management team.
- Supporting the sales team with market research and competitor analysis.
- All other tasks as assigned.

Qualifications

- 3–7+ years of relevant experience with strong organizational and communication skills.
- High attention to detail and ability to multitask. Self-starter.
- Proficiency in Microsoft Office; Salesforce, CRM/ERP experience is an asset.
- Experience in fleet, municipal, or heavy equipment industries preferred.

This position is an excellent fit for motivated professionals eager to contribute to a growing organization through strategic sales initiatives, effective bid management, and strong client relationships.

Pay: $75,000.00-$85,000.00 per year

Benefits:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Ability to commute/relocate:

- Mississauga, ON L4W 2K2: reliably commute or plan to relocate before starting work (preferred)

Experience:

- Sales: 1 year (preferred)

Work Location: In person

📌 Inside Sales, Bids and Tenders Coordinator (Mississauga)
🏢 City View Bus Sales & Services
📍 Mississauga