POSITION: Translation Specialist and Executive Operations

REPORTS TO: General Manager, Manufacturing

Area of Accountability: The Translation Specialist and Executive Operations role provides Japanese-English translation and interpretation services while supporting executive, engineering, and business operations. The position coordinates administrative activities, project documentation, and cross-functional communication between Canadian and Japanese stakeholders, ensuring accurate information flow, effective project execution, and alignment with organizational objectives.

Job Summary: The Translation Specialist and Executive Operations role provides Japanese-English translation and interpretation services while supporting executive leadership, engineering, and business operations. This position serves as a key liaison between Canadian, North American, and Japanese stakeholders, ensuring effective communication, coordination of projects and administrative activities, and support of organizational objectives within a fast-paced automotive manufacturing setting.

Major Responsibilities:

Translation & Interpretation Services

- Provide Japanese-English and English-Japanese translation and interpretation support during executive, engineering, production, and management meetings.
- Translate written communications, presentations, reports, technical documents, policies, and procedures.
- Facilitate effective communication between Futaba Japan, Futaba North America, and FIO Automotive Canada.
- Ensure accuracy, confidentiality, and cultural sensitivity in all translation and interpretation activities.
- Coordinate interpretation resources and scheduling as required.

Executive Administration

- Provide high-level administrative support to senior leadership and Japanese executives.
- Coordinate executive calendars, meetings, travel arrangements, and expense reporting.
- Prepare executive presentations, meeting materials, correspondence, and reports.
- Record meeting minutes and track action items to completion.
- Manage confidential business information with discretion and professionalism.
- Coordinate leadership visits, executive events, and special projects.

Engineering Administration and Project Coordination

- Receiving, organizing and updating Production Preparation Instructions (PPI).
- Receiving and organizing part CAD files and data that applies to Engineering Change. Instructions (ECI) as well as Production Preparation Instructions and others as applicable.

ECI Management





- Review and summarize data from FNA ECI’s document, including downloading of ECI files, and recording of information on ECI list.
- Create and distribute ECI summary/investigation sheet to related departments and follow-up to ensure timeliness and completion.
- Summarize/gather and track ECI cost information and send it to FNA sales, following up as required to ensure cost repayment.
- Coordinate and lead ECI meetings, and update/distribute the meeting minutes.
- Create and gather/summarize & update ECI overview schedules.
- Maintain and update the PPG board with applicable ECI summary documents.

New Project Management

- Create and update new project tracking data from inception to completion, following up with departments to ensure timely data updates for monitoring project completion percentage.
- Coordinate and update customer surveys as required, as well as following up and requesting data from supporting departments.
- Create and maintain master parts lists during pre-production phase.
- Summarize Pre-production data for KPI purposes and summarize for monitoring and improving future projects.
- Liaison with FNA and Futaba Japan as required to ensure smooth transition of data and follow-up for new projects.
- Tracking/summarizing pre-production trials, including updating of pertinent documentation.
- Review and summarize Pre-production trial event instruction documents, communicate and follow-up that supporting departments are taking actions to follow basic timelines.
- Other duties as assigned.

Minimum Qualifications:

- Post-secondary degree or diploma in Business Administration, Translation, Languages, Engineering, or a related field, or an equivalent combination of education and experience.
- Minimum 5 years of experience in an automotive manufacturing environment.
- Experience providing Japanese-English translation and interpretation services in a professional or technical setting.
- Experience supporting executive-level administrative functions.
- Experience coordinating projects, managing documentation, and working with cross-functional teams.
- Advanced proficiency in Microsoft Office applications.




- Strong organizational, communication, and problem-solving skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Business-level fluency in both Japanese and English preferred.

Skills & Competencies:

- Advanced Japanese-English verbal and written translation and interpretation skills.
- Strong verbal, written, and interpersonal communication skills.
- Ability to effectively communicate across cultures and organizational levels.
- Strong organizational, time management, and multitasking abilities.
- Project coordination and documentation management skills.
- Knowledge of engineering, manufacturing, and production preparation processes.
- Strong analytical, problem-solving, and critical-thinking skills.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
- Ability to manage confidential information with discretion and professionalism.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively in a fast-paced environment.
- Continuous improvement mindset with the ability to support multiple priorities and deadlines.

Physical & Environmental Working Conditions:

This role is primarily office-based and involves extended periods of computer work, document review, meeting coordination, and communication activities. The incumbent will be required to occasionally access the manufacturing and production areas to support translation, interpretation, meetings, training, audits, project activities, and communication between stakeholders. While on the production floor, the employee may be exposed to noise, moving equipment, and other conditions typical of a manufacturing environment. Walking, standing, and occasional stair climbing may be required. Required personal protective equipment (PPE) must be worn when in designated production areas.

FIO Automotive Canada is committed to providing accommodations for individuals with disabilities in accordance with applicable legislation. Accommodation is available upon request throughout the recruitment, selection, and employment process.

Job Types: Full-time, Permanent

Pay: $60,000.00-$85,000.00 per year

Benefits:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Relocation assistance
- Tuition reimbursement
- Vision care
- Wellness program

Work Location: In person

📌 Japaense Translation Specialist & Executive Operations (Stratford)
🏢 FIO Automotive
📍 Stratford