We are seeking an articulate, detail-oriented self-starter with a positive attitude to join our team as Accounts Payable and Administrative Support. This person plays a vital role in the day-to-day operations of our administrative department and as such is required to maintain positive working relationships with suppliers, coworkers and management. You will be responsible for directing inbound calls, requesting and processing supplier invoices, ensuring timely vendor payments, invoicing customers, issuing weekly/monthly customer statements as well as receiving and applying customer payments. The ideal candidate will have strong attention to detail, a proactive attitude, and the ability to manage multiple tasks and prioritize workflow efficiently.

Key Responsibilities:

- Manage the admin email and phone lines, ensuring timely response to all inquiries and internal requests.

- Print, save, verify and process supplier invoices, ensuring they are accurate and that correct paperwork is provided and in line with company policies.

- Prepare and process payments to vendors in a timely manner.

- Maintain and update accounts payable records including printing invoices, filing, scanning, editing and saving.

- Reconcile vendor statements, resolve discrepancies and respond to all payment inquiries.

- Accurately process and send customer invoices, paying close attention to ensure all information is correct.

- Collaborate with other departments to address supplier and customer invoice issues or inquiries in a qualified manner.

- Create and send weekly/monthly customer statements.

- Enter cash receipts in the accounting system and receive vendor invoices.

- Handle all inbound/outbound mail.

- Ensure compliance with company policies and accounting procedures.

- Assist with the preparation of reports as requested by management.





- Continuously improve and streamline processes for efficiency.

- Maintain confidentiality and security of financial data.

- Other tasks as assigned by management.

Qualifications:

- Previous experience in accounts payable, accounts receivable or administration is preferred but not required.

- Highly detail oriented and organized.

- Ability to prioritize and manage multiple tasks with competing deadlines.

- Great attitude with the ability to work independently and as part of a team in a fast-paced environment.

- Ability to professionally articulate and interact with suppliers, customers, internal/external teams, colleagues and management.

- Ability to handle sensitive and confidential information with discretion.

- Proficient with technology (computers, printers, scanners, phones).

- Proficient with Windows operating systems utilizing Microsoft Office programs, specifically Outlook and Excel.

- Previous experience in the logistics industry is an asset but not required.

- Experience with TEDs logistics software is an asset.

How to Apply:

If you are an articulate, organized, detail-oriented individual with a positive attitude, we encourage you to apply for this exciting opportunity!

Please send your resume and a cover letter to [email protected]. While we appreciate your interest in this position, we will not be accepting walk-in applicants or phone-calls in regards to this position. Please note that only selected candidates will be contacted for an interview.

Job Type: Full-time

Pay: $40,000.00-$50,000.00 per year

Benefits:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Language:

- English (required)

Work Location: In person

📌 Accounts Payable & Administrative Support (Mississauga)
🏢 NATS - North America's Transportation Service
📍 Mississauga