The Project Control Officer (PCO) provides disciplined financial and project-control support across assigned technology projects and programs. Working closely with Project Managers, Finance, resource managers and delivery stakeholders, the PCO ensures that budgets, forecasts, actuals, resource information, milestones, risks, actions and governance records are accurate, current and decision-ready. The role identifies variances and control gaps, recommends corrective action and supports timely management decisions.

This role is hybrid and requires you to be at our downtown Toronto and/or Client office at a minimum 1-2 days per week subject to change at any time.

Your future duties and responsibilities

Project Financial Management, Forecasting & Controls
Primary focus: approximately 80–85%

- Own the weekly and monthly project financial-control cycle across assigned projects, ensuring that information is complete, accurate and available within required reporting timelines.
- Maintain current project budgets, forecasts, estimates, actual costs, commitments and estimate-at-completion views; reconcile forecast versus actual results and investigate material variances, anomalies and data-quality issues.
- Track project costs against approved budgets, monitor burn rate and committed spend, and identify emerging financial pressure, under-utilization or forecast risk.
- Work with Project Managers and Finance to validate resource plans, resource rates, allocations, vendor costs, capitalization assumptions and other cost drivers used in project forecasts.
- Maintain project lists and resource-assignment records, ensuring project, resource, allocation, rate, start/end-date and status information remains accurate and current.
- Issue timely allocation, rate and resource-change updates to Finance, Project Managers and other stakeholders, and ensure approved changes are reflected promptly in forecasts and project records.
- Perform weekly and monthly reconciliation of financial data from the general ledger, project financial systems, resource records and supporting files; resolve discrepancies and retain appropriate reconciliation records.
- Produce budget-to-actual, forecast-variance, burn-rate, committed-spend, resource-cost and estimate-at-completion reporting, including clear commentary on risks, assumptions, trends and decisions required.
- Maintain resource-cost estimates and assess the financial impact of onboarding, offboarding, extensions, replacements, allocation changes and rate changes.
- Coordinate vendor invoices, purchase orders and payment tracking; validate charges against project budgets, contracts, approved rates and commitments.
- Maintain complete and traceable financial records, supporting calculations, approvals and reconciliation documentation.
- Proactively identify financial exceptions, control gaps and emerging risks; perform analysis, recommend corrective action and escalate material issues with appropriate context.

Management Reporting, KPIs & Project Reviews

- Pull together recurring financial, resource, schedule, risk and delivery metrics; validate the underlying data and maintain consistent definitions and reporting periods.
- Prepare concise weekly and monthly status reports, dashboards and management presentations that highlight financial performance, milestones, risks, issues, actions and decisions required.
- Plan, prepare and facilitate recurring project and portfolio review meetings with management, ensuring that financials, forecasts, milestones, risks, actions and exceptions are clearly presented.
- Document decisions and action items, confirm owners and due dates, and follow through to closure while escalating overdue or material items.
- Analyze project and financial trends,



explain root causes and translate detailed information into clear recommendations for Project Managers, Finance, Sponsors and senior management.

Project Schedule, Governance & Supporting Controls
Secondary focus

- Track progress against key milestones, deliverables and dependencies; keep status information current and highlight slippage or emerging schedule risk.
- Help build and update project schedules and plans, confirm that milestones and dependencies are reflected accurately, and follow up on overdue activities.
- Keep risk, issue, action, dependency, decision and change logs current, with clear ownership, due dates, status and escalation information.
- Coordinate change-control documentation, maintain change records and approvals, and ensure the impact of approved changes is reflected in budgets, forecasts, plans and reporting.
- Maintain project-management tools, SharePoint sites and approved repositories, including document structure and version control.
- Monitor adherence to PMO standards, project lifecycle requirements, templates and reporting expectations; perform quality reviews of core project artifacts and drive remediation of gaps.
- Coordinate resource onboarding/offboarding, timesheet compliance and replacement activities as required, ensuring associated financial and assignment records are updated.
- Assist with the collation and quality review of change and release artifacts, confirm required approvals are complete, and support timely production-change submissions.
- Share knowledge, mentor junior PCOs where appropriate and promote disciplined financial management, project controls and reporting practices.

Required qualifications to be successful in this role

- Bachelor’s degree in Business Administration, Accounting, Commerce, Finance, Information Technology or a related field.
- At least 2 years of recent, hands-on experience as a Project Control Officer, PMO Analyst/Coordinator, Project Coordinator or similar role in an enterprise IT environment, with project financial management representing the majority of the candidate’s responsibilities.
- Demonstrated experience personally maintaining project budgets, forecasts, actuals, cost tracking, financial reconciliations, variance analysis, resource rates/allocations and management reporting.
- Experience maintaining project or portfolio lists, resource-assignment records and financial source data with a high degree of accuracy and control.
- Experience preparing materials for and facilitating recurring project or portfolio review meetings with management.
- Experience supporting large or complex technology projects/programs involving multiple stakeholders, resources, cost drivers and reporting cycles.
- Experience operating within a PMO or project-governance framework, including milestone tracking, RAID, change controls, status reporting, artifact quality assurance and audit readiness.

Required Skills

- Strong capability in budgeting, forecasting, actuals reconciliation, variance analysis, cost tracking, estimate-at-completion and financial risk identification.
- Ability to manage resource rates, allocations, resource-cost forecasts, assignment changes and their impact on project budgets and forecasts.
- Strong hands-on Excel capability for financial analysis and reconciliation, including formulas, lookups, SUMIFS, pivot tables, data validation and controlled maintenance of project and resource files.
- Ability to identify trends,



anomalies and control gaps; determine root causes; and translate findings into concise management insights and recommendations.
- Ability to prepare executive-ready status reports, KPI dashboards and presentations that clearly communicate performance, risk and decisions required.
- Confidence organizing and facilitating recurring project reviews with management, keeping discussion focused and driving actions to closure.
- Strong understanding of project controls and lifecycle requirements across Waterfall and Agile delivery, including milestones, RAID, changes, approvals and audit evidence.
- Clear, qualified communication and confidence working with Project Managers, Finance, resource managers, delivery teams, vendors, Sponsors and senior executives.
- Strong proficiency with SharePoint, PowerPoint and Word, and working knowledge of project/portfolio-management tools such as Microsoft Project, Jira, Planview, Smartsheet, Asana or comparable enterprise PMO tools.
- Strong organization, attention to detail, problem-solving and time management, with the ability to manage multiple projects and deliver accurate outputs within weekly and monthly cycles.

Preferred Qualifications

- Experience in banking, financial services or Capital Markets Technology.
- APM, PMP, SAFe, Scrum Master, Agile, finance/accounting or PMO/governance-related certification.
- Experience supporting multiple projects or portfolios and consolidating project financials, resources, KPIs and risks for management reporting.

CGI is providing a reasonable estimate of the pay range for this role. The determination of this range includes factors such as skill set level, geographic market, experience and training, and licenses and certifications. Compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $55,000–$105,000. This role is an existing vacancy.

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Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI, we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer, being able to perform your best during the recruitment process is important to us. If you require an accommodation, please inform your recruiter.

That same commitment to fairness extends to how we use technology. To support our recruitment team, AI tools may be used to help assess applications though they never replace human judgement. All hiring decisions remain entirely in the hands of our recruitment professionals.

To learn more about accessibility at CGI, contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.

Come join our team—one of the largest IT and business consulting services firms in the world.

📌 Project Control Officer (Toronto)
🏢 CGI
📍 Toronto