Just Lubes Ltd. is looking for an Accounts Receivable Specialist to join our team in Woodstock! This role will effectively deal with customers and fleet companies to resolve outstanding invoices, deductions and interact closely with the sales, customer service and operations on outstanding accounts. Reporting to the Controller, the Accounts Receivable Specialist is responsible for daily administration of cash receipts and debit notes and following procedures to ensure accurate and timely resolution of deductions, and that collections are up to date. This role will be a hybrid office position.

Responsibilities:

- Invoicing & Billing: Generate, verify, and send accurate customer invoices, statements, and payment reminders.
- Payment Processing: Apply incoming checks, electronic funds transfers (EFT), cash, and credit card payments to proper customer accounts.
- Reconciling and approving invoices through various fleet portals including ARI, Auto Integrate and Element.
- Collections: Track overdue and delinquent accounts, contact customers via phone, email, or mail, and follow company collection policies.
- Handling large volumes of remittances receipts.
- Resolving account discrepancies through documentation investigation.
- Dispute Resolution: Investigate billing errors, missing remittances, or pricing discrepancies alongside sales and customer service teams.
- Full cycle processing of accounts receivable functions.
- Maintaining current relationships with customers by providing timely statements, customer service, and communication.
- Analyzing aging receivable reports on a weekly basis.
- Monthly balancing of Accounts Receivable sub ledger to General Ledger.
- Prepare Weekly and Monthly reporting.




- Assist with onboarding new customers and account set ups.
- Reviewing processes and procedures to improve effectiveness and efficiency.
- Working in an environment of cross-training and assistance with other accounting-related tasks.
- Manage personal and team performance targets. Set on an annual basis in conjunction with manager.
- Assist with the training and development of current and existing team members.
- Office Supplies & Procurement: Monitor inventory levels for office supplies, coordinate orders, and manage vendor relationships.
- Operations & Project Support: Prepare shipping/receiving documents, track orders, or assist specialized departments like Health & Safety or Sales.
- Perform other duties and responsibilities as required.

Skills & Education/Experience

- Minimum 2 years of accounting experience required.
- Must have excellent communication skills both verbally and written.
- Must have a strong attention to detail.
- Post secondary education in related field an asset.
- Knowledge of computerized accounting systems. Experience using QuickBooks Online an asset.
- Proficient in MS Office applications (Word, Excel, Outlook).
- Professional level experience in MS Office suite.
- English, proficient verbal and written.

Pay: From $55,000.00 per year

Benefits:

- Casual dress
- Company events
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Store discount
- Vision care
- Work from home

Ability to commute/relocate:

- Woodstock, ON: reliably commute or plan to relocate before starting work (required)

Education:

- Secondary School (preferred)

Experience:

- Accounts receivable: 2 years (required)

Work Location: Hybrid remote in Woodstock, ON

📌 Accounts Receivable and Admin Specialist (Woodstock)
🏢 Jiffy Lube
📍 Woodstock