Job Overview

We are seeking a dynamic and highly organized Office Admin, Safety Admin, and Accounts Admin to join our team! This multifaceted role offers the opportunity to oversee daily office operations, ensure safety compliance, and manage essential financial and administrative tasks.

The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication and organizational skills, and possess a proactive attitude. Your contributions will help create a smooth-running office while maintaining a safe workplace and supporting financial accuracy.

This position is perfect for someone eager to develop their administrative expertise across multiple functions. 3 Separate Job Descriptions are available for this role and can be provided at the Applicant's Request.

Summary of Duties

This is not a definitive list of assigned duties.

- Manage front desk operations, including greeting visitors, sending/receiving deliveries and providing exceptional phone etiquette.
- Oversee safety program and worker safety by conducting regular safety inspections, maintaining safety records, and ensuring compliance with safety policies. Manage all online pre-qualification sites (ISN, ComplyWorks etc) and safety management software Site Docs.
- Conduct and assist with annual COR Audits for safety monitoring.
- Support human resources functions such as onboarding recent employees, maintaining personnel files, and assisting with training & development initiatives.
- Handle bookkeeping and accounting tasks using QuickBooks, including invoicing, accounts payable, online accounting software management.




- Assist with vendor management by setting them up in online payment software, processing purchase orders, managing supplier communications, and maintaining organized filing systems.
- Working individually (80%) and coordinate with team to schedule work activities to ensure efficient office workflow.
- Perform general administrative duties such as filing, data entry, scheduling meetings, and managing office supplies to keep operations running smoothly.
- Must be proficient with using a computer, internet, email, online sites and general office equipment.
- Schedule and track field work, monitor reporting to create and manage billing operations for the company (field tickets) using online systems.

Requirements

- Must be a Canadian Citizen and legally able to work in Canada.
- Prior experience in office administration, human resources or safety administration is preferred;
- 1-3 Years experience in a safety role is an asset; NCSO, HSA designations are preferred; willingness to obtain certification is an asset.
- COR Auditing experience is considered an asset. Willingness to obtain the training is acceptable.
- Valid Safety Certifications (First Aid, WHMIS, CSO, H2S Alive) an asset. Willingness to obtain an option. Some internal company training is provided.




- Working Alone and unsupervised; proven demonstration of accountability and organization of daily tasks.
- Proven office experience with strong organizational skills and attention to detail.
- Scheduling experience and team management skills are highly desirable.
- Proficiency in QuickBooks accounting software is required; familiarity with bookkeeping processes is a plus.
- Excellent communication skills with professional phone etiquette; attention to detail when obtaining client information to schedule work.
- Strong clerical and administrative experience, including filing systems and vendor management. Proficient with email management and other online tools.
- Ability to multitask effectively in a fast-paced environment while maintaining high accuracy standards.
- Demonstrated ability to train & develop team members and support organizational goals through effective teamwork.

Join us in creating an efficient, safe, and welcoming workplace! We value proactive individuals who are eager to contribute their skills across multiple administrative functions while supporting our team’s success every day.

Expected hours: 35.0 per week

Benefits:

- Casual dress
- Flexible schedule
- On-site parking

Ability to commute/relocate:

- Pincher Creek, AB: reliably commute or plan to relocate before starting work (preferred)

Education:

- Secondary School (preferred)

Language:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Location:

- Pincher Creek, AB (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: In person

📌 Office Admin/Safety Admin/Accounts Admin (Pincher Creek)
🏢 Dexter Oilfield
📍 Pincher Creek