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KEY AREAS OF RESPONSIBILITIES

Operations / Administrative Duties

- Acts as liaison with City of Winnipeg authorities, community groups, area schools, users, and Board of Directors.
- Oversees the weekly and monthly planning of all Centre activities.
- Performs hall and ice rentals bookings, scheduling and communications.
- Manages the ice and hall rental bookings, creating and sending invoices, and following up on overdue invoices.
- Responds to emergency calls at the facility, as necessary, including outside of normal business hours. Part-time staff and board members are sometimes available to support.
- Works with the bookkeeping service to ensure timely invoicing and employee payment.
- General filing to be done in accordance with different areas of the Community Centre.
- Prepares correspondence, reports, and other documents as requested by the board.
- Oversees the preparation of incident, personal/bodily injury or property damage reports.
- Provides a monthly report to the Board a week prior to their meeting, and attends monthly Board meetings, during which they will answer questions pertaining to their report.
- Recommends operating policies and procedures for the Centre to the Board of Directors for approval.
- Performs other assigned duties as required.

Human Resources / Supervisory

- Responsible for the recruitment, training, supervision and dismissal of all staff, including recommending to the board for approval, the pay scale and job description for each position.
- Oversees the administration of Canteen/Restaurant operations, including ordering supplies, scheduling of staff, and keeping proper records and controls.




- Manages the kitchen and support staff to ensure proper processes and standards for cooking, food preparation, cleaning, and food hygiene.
- Sets work priorities, methods, and scheduling of support staff, including rink attendants.
- Coordinates staff for events requiring them.
- Manages part-time staff, including scheduling, day-to-day direction, and performance.
- Provides leadership in the development of staff training, including health and safety, cross-training, and administration.
- Reviews and approves timesheets for all staff prior to processing, and to meet the bi-weekly payroll.

Buildings and Grounds

- Conducts facility and ground inspections annually with the Building and Grounds Director as well as City of Winnipeg representatives.
- Works in consultation with part time staff and the Board on upkeep and maintenance of arena, facility, ice maintenance equipment, including light carpentry, plumbing, painting, and general maintenance.
- Negotiates and administers all service contracts related to the area of responsibilities.
- Schedules and oversees all work done for the Centre performed by outside contractors.
- Administers maintenance schedule for building equipment.
- Responsible for ensuring that all records of maintenance for the ice plant and ice resurfacing machine are prepared and maintained.
- Responsible for ordering and/or receiving all cleaning, building and ice maintenance supplies required by the Centre.
- Coordinates repairs to office equipment.




- Ensures snow clearing from the parking lot and entrances is performed on a timely basis, assisting personally when required.
- Arranges the set-up and clean-up for socials and other functions.

Finances

- Applies for and administers all grants on behalf of the Centre.
- Identifies costs and evaluates all projects of a major upgrade or capital nature for consideration and approval by the Board.
- Approves all invoices.
- Follows up on overdue invoices to ensure timely payment.
- Recommends to the Board the necessary fees and fee changes for various programs and services, including ice rental rates.

QUALIFICATIONS

- Grade 12 diploma or equivalent.
- Post-secondary studies in administration, management, sports and recreation is an asset.
- Fluency in English, both written and oral.
- Proficiency and fluency in French, both written and oral, are not mandatory but are a significant advantage.
- Ability to maintain a high level of confidentiality concerning the Centre's files.
- Basic understanding of ice resurfacing equipment, grounds keeping equipment, and HVAC systems is a big advantage.
- Knowledge of office administration procedures.
- Excellent interpersonal and communication skills.
- Possess cultural awareness and sensitivity.

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RÉSUMÉ DE LA POSITION

DOMAINES DE RESPONSABILITÉS

Gérance des opérations / Tâches administratives

- Agis à titre de liaison avec les autorités de la ville de Winnipeg, les groupes communautaires, les écoles de la région, les utilisateurs, et le conseil administratif.
- S'occupe de la planification hebdomadaire et mensuelle de toutes les activités du Centre.
- Effectue les réservations, la pl

📌 General Manager (Winnipeg)
🏢 Notre Dame Recreational Centre
📍 Winnipeg