Service Area: Corporate Services

Department: Human Resources

Work Location: City Hall,1Carden Street

Work Mode: InPerson

Job Typeand Duration: Permanent,Full Time Vacancy

Position Availability: 1existingvacantposition

Salary Range:$61,486.88-$76,858.60

Affiliation: Non-Union

Posting Period: September22,2026to October6,202611:59p.m.

Why Jointhe Cityof Guelph?

Whenyoujointhe Cityof Guelph,youjoinateamofover2000employeeswhodeliverservicesthecommunityreliesoneveryday. Together,wearebringingtolife Guelph’svisionofaninclusive,connected,andprosperouscitywherewelooka

Whatweoffer

Weoffercompetitivewagesandcomprehensivebenefitstomeettheneedsofourdiverseemployees. Manyofourpositionsoffer:

- Paidvacationdays,increasingwithyearsofservice
- Paidpersonaldays;
- Hybridandflexibleworkarrangements;
- DefinedbenefitpensionplanwithOMERS,including100-per-centemployermatching;
- Extendedhealthanddentalbenefits,including Health Care Spending Account;
- Employeeand Family Assistance Program;
- Parentalleavetopupprogram;
- Learninganddevelopmentopportunitiesincludingtuitionassistance
- Employeerecognitionprograms.

Positionoverview

Resumesarebeingacceptedforthepositionof Human Resources Associatewithinthe Human Resources Department. ReportingtotheHRManager,Talentand Organizational Development,thesuccessfulcandidatewillprovideexceptionalf

Keydutiesandresponsibilities

- Provideexceptionalfrontline(inperson,phone,emailandsocialmedia)customerservicetoemployeesandthegeneralpublicregardinggeneralhumanresourcesmattersincludingrespondingtoallmyHRinquiries.
- Provideinformationandanswerquestionsregardingtheapplicationofhumanresourcespolicies,procedures,collectiveagreementsetc.toallemployeesandleaders,referringquestionsorconcernsrequiringpolicyinterpretatio
- ProvidecustomerserviceandsupporttofortherecruitmentfunctionbycoordinatingallaspectsoftherecruitmentprocessincludingreceivingandtrackingVRF’s,generatingrequisitions,employmentpostingandadvertising,gene
- Participateininterviewpanels,asneeded.




- Coordinatemasshiringinitiativessuchassummerrecruitment,winterrecruitment,paramedic,transitoperatorandfirefighterrecruitmentsincollaborationwith Recruitment Specialistsandhiringmanagers.
- Administeremployeeexperienceprograms(examplesrecognitionandretirementprograms)andprovidelogisticalsupportforHRprogramsandspecialprojects.
- Administeremployeesurveys,monitorparticipationlevel,andgeneratequarterly/annualreportsandprovidecustomreports,asrequested.
- Maintain,update,andgeneratesenioritylists,ensuringaccuracyandcompliancewithcompanypoliciesandcontractualagreements.
- AdministerbootandclothingvoucherprogramforNUME,241,and973Uniongroups.
- EffectivelyutilizeandmaintainallrecruitmentsoftwaresystemssuchasiCIMS(Applicant Tracking System)andJDEdwards(Human Resources Information System).
- Administertheinternalandexternalwebpages,includingthe City’scareerpage,andperformbasiccontentmaintenanceandupdatesasrequired
- Ensureproperrecording,routing,retention,storageand/ordispositionofalldocumentsreceived,inaccordancewithestablishedpoliciesandproceduralguidelines.
- Assistwithonboardingfornewemployees.
- Maintainhighqualitystandardsinthedeliveryofinternal Human Resourcesservices.
- Developstandardoperatingprocedures.
- Monitorandreportmonthlyonrecruitmentmetrics,
- Performmiscellaneousjob-relateddutiesasassigned.

Qualificationsandrequirements

- Experiencerelatedtothedutiesabove,normallyacquiredthroughthecompletionofpost-secondaryeducationin Human Resources,Business Administrationorarelatedfieldandexperiencewithprovidingrecruitmentsupportwithins
- Experienceinprovidingcustomerservicesupporttoemployeesand/orthegeneralpublicviaphone,emailandinperson.




- UnderstandingofgeneralHRproceduresandpracticesincludingbutnotlimitedto:handlingofconfidentialorsensitiveinformation,recruitmentandlabourrelations.
- Superiorcustomerserviceandinterpersonalskillsincludingtheabilitytoeffectivelycommunicateandworkcollaborativelywithawiderangeofindividualsincludingemployees,agencies,externalcontactsandthepublic.
- Excellentorganizationalskillswithattentiontodetailandtheabilitytomanagemultipletasksinademandingenvironment.
- Self-directed,well-organizedandproactiveindividual.
- Abilitytomakeadministrativeandproceduraldecisionsandjudgmentsonsensitive,confidentialissues.
- Knowledgeofrelevantemploymentlegislationincluding Accessibilityfor Ontarianswith Disabilities Act(AODA),Employment Standardsand Human Rights.
- Abilitytomaintainaccuracyandworkqualitystandards.
- Abilitytoworkeffectivelyinateamenvironment.
- Experiencewith Microsoft Office(Word,Excel,Power Point&Outlook;).
- ExperiencewithHRISsoftwaresuchasJDEdwards,andapplicanttrackingsystemsforrecruitmentwouldbeanasset.
- CHRPorCHRLdesignationisanasset;candidatesactivelypursingcertificationarealsoencouragedtoapply.

Notes

Applicantsarerequiredtodemonstrateintheirapplicationhowtheirqualificationsmatchthosespecifiedabove. Assessmentsbasedonalloftheobjectivesandqualificationslistedabovewillbeapartoftheinterview,writtenand/

Hoursofwork

35hoursperweek,Mondayto Friday,betweenthehoursof8:30a.mand4:30p.m.

Hiring Process Transparency

The Cityof Guelphiscommittedtofairandtransparentrecruitmentpractices. Candidateswhoparticipateinaninterviewforthispositionwillbenotifiedofthehiringdecisionwithin45daysoftheirinterview. Notificationswillbe

Commitmentto Diversity&Accessibility;

The Cityof Guelphisanequalopportunityemployer. Wecelebratediversityandarecommittedtocreatinganinclusiveworkplacewhereemployeesfeelwelcome,valuedandengaged. Ouremploymentpoliciesstrictlyprohibitallformsofd

Privacy Notice

Personalinformationcollectedthroughtherecruitmentprocesswillbeusedsolelytodetermineeligibilityforemployment. Wethankallcandidatesinadvance;however,onlythosebeingconsideredforaninterviewwillbecontacted.

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📌 Human Resources Associate (Guelph)
🏢 Owen Sound
📍 Guelph