Lightworks is a global firm that integrates consequential technologies and bolsters mission-critical programs. Launched in the AI era, Lightworks is powered by people who have spent decades implementing net-new and highly iterative technologies at scale across banking, insurance, telecommunications, and public infrastructure.Our team brings deep engineering expertise and first-hand knowledge of how organizations operate, distribute change at scale, and manage risk. We specialize in control plane engineering, bolstering mission-critical programs, modernization, and scaling emergent technologies.THE ROLEThe Executive Assistant to the CEO is a high-trust, high-judgment role. You'll act as a trusted right hand who keeps the CEO’s time, priorities, and information flow running smoothly, so he can stay focused on clients, the board, and growing the firm.This is not a scheduling-only role. You'll operate with significant autonomy, exercise sound judgment on the CEO's behalf, and be trusted with sensitive client, board, and company information. You'll work closely with the leadership team, clients, and board members, and will often be the first point of contact representing Lightworks and its CEO.WHAT YOU WILL DOCalendar & CommunicationsManage a complex, rapid-moving calendar across multiple time zones and client engagements, proactively resolving conflictsTriage and manage the CEO's inbox, flagging priorities and drafting responses on CEO’s behalfPrepare briefing materials, agendas, and talking points ahead of key meetingsTravel & LogisticsCoordinate complex domestic and international travel itineraries, including flights, accommodations, visas,



and ground transportManage expense reporting and reconcile travel and business expensesAnticipate and resolve travel disruptions in real timeMeetings & Stakeholder SupportCoordinate scheduling and logistics for board meetings, client engagements, and leadership offsitesTake notes, track action items, and follow up to ensure timely completionLiaise professionally and discreetly with clients, board members, investors, and senior executivesOffice & OperationsSupport day-to-day executive operations, including contracts, vendor coordination, and ad hoc administrative needsOwn special projects and initiatives on behalf of the CEO as they ariseMaintain strict confidentiality across all company, client, and personal mattersWHAT WE LOOK FORExperience10+ years supporting a CEO, founder, or senior executive, ideally within professional services, consulting, or a fast-growing companyTrack record of managing complex calendars, travel, and competing priorities with minimal oversightExperience working directly with boards, investors, or C-suite stakeholdersSkillsExceptional organizational skills and meticulous attention to detailStrong written and verbal communication, with the judgment to represent the CEO professionallyComfortable using AI tools (such as Claude) day to day, along with Microsoft 365, calendar management, and travel booking toolsCommunication & Culture FitAbsolute discretion and trustworthiness with confidential and sensitive informationCalm, resourceful, and solutions-oriented under pressure and shifting prioritiesProactive - anticipates needs before being asked, and comfortable operating with significant autonomyFlexibility for occasional evening and weekend work when priorities require itWHAT WE OFFERCompetitive compensation, aligned with industry standardsFull benefits packageDirect, close collaboration with the CEO and Lightworks leadership teamA front-row seat to how a rapid-growing, global consulting firm operates and scalesHybrid flexibility based out of our Toronto office#J-18808-Ljbffr

📌 Executive Assistant To The Ceo (Toronto)
🏢 Lightworks
📍 Toronto