Word Processor I (Public Works) - Winter Operations

Job Number:

J0926-0780

Position Title:

Word Processor I (Public Works) - Winter Operations

St. Johns is a progressive city with a strong connection to the past and a positive outlook on the future. As one of the oldest cities in North America we have a unique history, but we are also a growing city with the needs and opportunities of a modern urban population. The City of St. John’s is committed to recruiting world-class talent and expertise to join our City staff, more than 1200 strong, who provide a vast array of valued services to the residents of St. Johns and the metropolitan area. If you are an innovative thinker with a positive attitude and a commitment to quality, we want you to help us make St. John’s a city where people want to live and feel they belong.

The Opportunity

The City of St. Johns is currently accepting applications for the Full time Temporary position of Word Processor I (Public Works) - Winter Operations.

Word Processor I (PW) - Winter Operations perform administration support to the Roads Division within the Department of Public Works during the winter snow clearing operations.

Accountabilities

• Interpret the CUPE 569 collective agreement as it relates to overtime, stand by, shift premium statutory holidays, rest days, call-in’s etc., for preparation of ineligible and eligible lists for overtime call ins.


• Contact employees for overtime.


• Create, prepare and process Exceptions Reports and submit to Public Works Administration using Microsoft Excel.






• Prepare daily employee absences reports for processing and ensure Leave Request forms from employees on shift are submitted to supervisor.


• Prepare a variety of reports, such as Snow Removal, Blow Back, Winter Events, and Vehicle Slip Inspection.


• Track and issue keys, vehicle fluids, route maps and other items to staff.


• Process information through our electronic system – ACR.


• File Management, including maintaining paper and electronic copies.

The successful applicant will be required to participate in all training programs applicable to this position and other related work. The above statements reflect the general duties considered necessary to describe the principal functions of the job identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.

Qualifications

Education – High School Diploma, Diploma in: Office Administration or a related field.

Specific Skills/Certifications –

• Strong organizational skills, multi-tasking and time management skills with high attention to details. Must have the ability to work independently with minimum supervision.


• Exercises good judgment, courtesy and addresses people in a tactful and diplomatic manner.

Relevant Experience –

• One year experience in a position with similar duties and responsibilities along with proven experience in basic clerical functions, including Microsoft Word & Excel.

Working Conditions

Office Environment, Shift Work as per Public Works Winter Shift Schedule.

Hours of Work

Shift Work as per Public Works Winter Schedule - 40 hours per week. Mandatory overtime may be required.

Shift Assignments:

• A-shift: Tuesday to Saturday, 10:00 am-6:00 pm


• B-shift: Saturday to Thursday - 10:00 pm-6:00 am


• C-shift: Sunday & Monday 9:00 am-7:00 pm, Thursday & Friday 9:00 pm-7:00 am

Applicants must be members of the Canadian Union of Public Employees, Local 1289, or should be prepared to join the Union immediately upon appointment.

We wish to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interview will be contacted. The City of St. Johns does not accept applications in person, by email, fax or mail. Applications will be received up to 12:00 Midnight (Newfoundland Standard Time) on closing date.

This City of St. Johns is an equal opportunity employer and is committed to the employment of a qualified workforce which reflects the communitys diversity.

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