Manager, Administration & Strategic Initiatives Regular/Temporary Regular Location HSC- Central Campus Open Date 2026/10/15 Job Type Continuing Close Date 2026/10/21 Employee Group TMG Favorite Job Department FHS Health Evidence and Impact Full/Part Time Full-Time Salary Grade/Band Band J Salary Range $ - $ (annual) Job Code 10487 Hiring Range $ - $ Existing Vacancy Yes - Backfilling as Existing Target Number of Openings 1 35 Schedule Monday to Friday, 8:30 am to 4:30 pm Education Level Undergraduate Degree Career Level Minimum 5 years experience in an academic environment, including experience in a first level management position. Job Description DepartmentDescription The Department of Health Research Methods, Evidence and Impact (HEI) is an academic department over 250 faculty, 240 staff, and over 400 students, and one of the largest departments in the Faculty of Health Sciences in terms of research funding per year. The department is a large-sized, complex department with multiple functions. The Manager, Administration & Strategic Initiatives is part of the Central Administration team and leads all functions of the Chair’s Office related to the faculty experience. As a leader within the Chair’s office, the Manager, Administration & Strategic Initiatives also provides leadership on strategic projects as well as other portfolios as directed by the Chair or Director of Administration from time to time. Job Summary Accountable to the Chair, and to the Director of Administration, the Manager, is an integral component of the administrative structure of the Department in that this position oversees the administrative functions for the department and facilitates all aspects of a faculty member’s experience, including recruitment, retention, promotion & tenure, part‑time appointments and reappointments, engagement and recognition, annual review of faculty, faculty development, program development, and process review and implementation. The Manager provides leadership in all aspects of the faculty experience, including appropriate, timely and effective communication to all faculty members through various mediums which may include the faculty page in the HEI Info Hub, faculty memos and the monthly newsletter. They provide input to the Associate Chair, Faculty Affairs, EDI-IR regarding faculty development initiatives, as well as to the Associate Chair, Education regarding faculty engagement and recognition. The Manager acts as an advisor to the Chair and is responsible for ensuring all academic appointments within the Department are completed according to guidelines laid out by the Faculty Relations Office within the Faculty of Health Sciences. The manager is the primary contact for the Chair and all faculty related to human resources, faculty appointments, the faculty experience, promotion and tenure, and provides information and training regarding faculty appointments. The manager trains staff and advises faculty on procedures related to tenure and promotion, sabbaticals and annual reviews. The manager is responsible for the creation and maintenance of all departmental faculty files (both full‑and part‑time). The manager is the first point of contact for all queries related to faculty. This position is guided by the values,



principles and policies of the Department of HEI which are defined by a focus on research, teaching and supporting clinical care. The Manager, Administration & Strategic Initiatives shares responsibility for modelling and supporting policies and practices that are aligned with HEI’s commitment to truth and reconciliation with Indigenous Peoples and to creating and sustaining an equitable, diverse and inclusive workplace. The Manager, Administration & Strategic Initiatives must also perform duties in accordance with the policies and procedures of the Department of HEI McMaster University, and the McMaster University Faculty Association. Accountabilities: Faculty Development and Engagement The Manager offers strategic insight and planning regarding the future of faculty engagement and faculty development opportunities and ensures quality in all areas of responsibility. They provide leadership and oversight of operations in the design and development of faculty engagement tools, faculty development resources (e.G. e-modules and other learning assets) and relationship management tools, in communicating with broadly distributed and diverse faculty using different mediums, and in organizing conferences and seminars. This includes the following responsibilities: Designs, maintains, supports and sustains tools and technologies to optimally support the faculty experience across the department; Creates and continually improves processes and guidelines related to faculty engagement and recognition; Defines and facilitates ongoing enhancements and maintenance of faculty database; Ensures that faculty data is accurately captured within the HEI Faculty Database Responsible for the ongoing development and maintenance of the Faculty page in the HEI Info Hub, a source of information and training materials for all faculty within the Department of HEI; Creates training materials related to recruitment, tenure & promotion, annual review documentation, sabbatical process Creates training materials for staff working with faculty to help assist with faculty engagement and recognition. Continue and implement initiatives informed by faculty engagement survey results Administration of Faculty Recruitment, Appointments and Promotion The Manager, leads the department’s faculty recruitment, appointment, reappointment, and tenure and promotion processes, which run continuously throughout the year with fixed deadlines across full‑time, part‑time and joint appointments with affiliated clinical departments. The work is complex in nature, requiring considerable independence, policy interpretation, analysis, and judgement on confidential matters. This includes the following responsibilities: Collaborates closely with the Faculty of Health Sciences FR office throughout recruitment process,



ensuring timeliness and accuracy of all information as well as compliance with all related requirements; Acts as advisor to the Chair on faculty recruitment policies, contracts, licensing, and other associated processes and procedures; Oversees faculty processes in the following areas orientation of new full‑time faculty and effective onboarding of all part‑time faculty; Faculty recognition, merit processes and related reporting; Mentorship program for full‑time faculty; Faculty leaves (research, administrative, other); Management ofall statistical information related to faculty (e.G. numbers in appointment categories, ranks, sabbatical eligibility, non‑clinical faculty merit increases); Prepares reports relating to faculty for Chair and Executive Committee review; Oversees the handling of highly private and confidential issues related to faculty within the Department, ensuring issues are dealt with in a discreet and skilled manner. Acts as Employment Equity Facilitator in terms of recruitment and provides advice and guidance regarding recruitment of equity‑seeking groups in the following ways: Provides guidance and advice regarding search committee composition; Offers training to search committee members regarding EDI; Works with the office of Equity & Inclusion to ensure departmental recruitment policies follow all established guidelines; Participates in Employment Equity Facilitator Community of Practice to ensure recruitment best practices; Reviews and continually improves policies related to role renewals and ensuring accurate data in terms of salary, term, etc.; Monitor and advise on salary commitments for CAWAR faculty, assess risk and provide updates to Chair and Director of Administration Advises on issues related to interpretation of agreements such as MUFA or CFA; Ensures confidentiality and comprehensiveness of, and ease of Chair’s access to, faculty files; Lead renewal of part‑time faculty process in the department Prepares information and reports as required; and Provides guidance and mentorship to team members. Strategic Initiatives Creates an annual strategic plan for discussion with the Chair or delegate, and Faculty Relations faculty leadership, which includes suggested program offerings and technology enhancements, faculty and staff training and development opportunities, team goals and risk assessments; Leads and manages projects at the request of the Chair and/or Executive Director that leverage knowledge of HEI Team, and strong relationships within the Department and its partners including the university; Demonstrated knowledge of joint faculty relations within both HEI department and affiliated clinical departments, including the ability to strategically forecast and plan potential joint appointments to align with departmental and institutional priorities Identifies the need for various resources required in order to complete special projects, and leads processes to ensure needs are met; Ensuresall relevant records within scope of leadership responsibilities are managed and archived in accordance with departmental policy. Finance The Manager independently manages the overall Faculty Relations budget, including tracking Faculty Development expenses, specifically: Provides support and guidance to new full‑time faculty related to

📌 Manager, Administration & Strategic Initiatives (Hamilton)
🏢 McMaster University
📍 Hamilton