We are seeking a skilled and organized Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, providing excellent customer service and administrative support. This role requires strong communication skills, proficiency in office software, and the ability to manage multiple tasks efficiently in a quick-paced environment.
Experience with medical or dental offices, QuickBooks, and Google Workspace is highly desirable.
Responsibilities
Greet visitors and clients warmly, maintaining a skilled front desk presence
Manage multi-line phone systems, screen calls, and direct inquiries appropriately
Schedule appointments and coordinate calendars using Microsoft Office and Google Workspace tools
Perform data entry with accuracy, including filing, record keeping, and updating databases
Handle incoming and outgoing correspondence, including emails and mail distribution
Assist with administrative tasks such as proofreading documents, maintaining filing systems, and managing office supplies
Provide exceptional customer support by addressing inquiries promptly and courteously
Support bookkeeping activities using QuickBooks or similar accounting software when needed
Maintain a clean and organized reception area to ensure a welcoming setting
Requirements
Proven clerical or administrative experience, preferably in a medical or dental office setting
Strong computer skills with proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry
Experience with multi-line phone systems and excellent phone etiquette
Exceptional organizational skills with attention to detail and accuracy in proofreading and typing
Ability to handle customer service interactions professionally and efficiently
Familiarity with QuickBooks or bookkeeping is a plus
Prior experience in front desk operations, filing, and office management preferred
Excellent organizational skills combined with the ability to multitask effectively in a busy environment
Pay: $18.00-$30.00 per hour
Benefits
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Vision care