Our well-established Ottawa dental office is looking for a dependable, organized, and motivated Administrative Coordinator to join our team.

This role is integral to the smooth day-to-day operation of the practice, with a particular focus on hygiene scheduling, patient communication, predeterminations, and maintaining an efficient schedule.

We are seeking someone with a robust work ethic who takes pride in being reliable, accountable, and consistent. The ideal candidate is highly detail-oriented, able to manage multiple priorities with accuracy, and committed to ensuring that tasks are completed thoroughly and on time. Strong interpersonal skills, adaptability, and a genuine desire to provide an exceptional patient experience are essential.

If you are someone who can be counted on to take initiative, maintain high standards, and contribute positively to a collaborative team environment, we would love to hear from you!

Responsibilities Include
Managing and optimizing hygiene scheduling
Filling cancellations and maintaining productive schedule flow
Preparing estimates and insurance predeterminations
Responding to patient inquiries by phone and email
Assisting with payments,



insurance processing and administrative support
Supporting reception and front desk operations as needed

Qualifications:
Previous administrative experience required
Dental experience is an asset, but not required for the right candidate
Strong communication and organizational skills
Comfortable learning office software and systems
Skilled, positive and team-oriented attitude
Additional languages, including French, Ukrainian, are considered an asset

What We Offer:
Supportive and collaborative team environment
Long-term stable position chance
Established patient base
Competitive compensation based on experience

Schedule
30 hours/week
Monday-Thursday 7:30am-6:15pm (alternating shifts)
No evenings or weekends

To apply, please send your resume and cover letter. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted. Pay: From $23.00 per hour

Benefits
Company events
Dental care
On-site parking
Paid time off

Work Location: In person

📌 Administrative Coordinator – Dental Office Ottawa
🏢 Conroy Dental Centre
📍 Ottawa