Administrative Assistant, Community Addiction ServicesJob Category:*Administration/ClericalRequisition Number:ADMIN004462Posted : October 14, 2026Full-TimeOn-siteLocationsShowing 1 locationGuelph, ON N1E4J3, CANDescriptionMake a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning.As an Administrative Assistant, you will be an integral part of a collaborative, inter-disciplinary team focused on delivering seamless services and programs to our clients and customers. If you are looking for a company that is constantly moving forward in pursuit of successful outcomes, get ready to love it here!Hours of Work: 35 hours per week. Monday to Friday 8:30 to 4:30 Inclusive of potential evening and weekend shift as required.What you'll be doing:Schedule of meetings and appointmentsReception duties, take voicemails, and ensuring messages are communicatedand documentedCirculate minutes/memos/letters/correspondence for team membersCoordinate & prepare for meetings (room bookings, catering requests, set upmaterials needed, create agenda items, record and distribute minutesCreate, record, update, and print various daily, monthly, quarterly, and yearly reportsComplete and update group/project lists, team members lists, FANOUT lists,



and nominal listsArrange for signatures on confidential documents and manage confidential informationScan confidential documents to client filesDaily timekeeping in KronosParticipate in Health & Safety inspectionsProcess monthly expense reportsClinical flow specialist administrative dutiesCoverage of other programs within HHC as requiredWork within multiple electronic documentation platformsWhat we're looking for:Post-secondary education in a relevant field3 years’ experience in an administrative support role, with the knowledge, experience, and confidence to work independentlyExcellent Microsoft Office suite skills with demonstrated ability to produceExcellent written and verbal communication skillsDiplomatic, analytical, and detail orientedGreat work ethic, and commitment to excellenceTeam player with a positive outlook, and a good sense of humourWhy work with usHomewood Health is Canada’s largest and leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders. Our organizational culture values service excellence, integrity, collaboration and innovation. Our people make a difference!As an equal chance employer, Homewood Health is committed to employment accessibility, diversity, equity and inclusion. For this reason, we encourage applications from members of equity-seeking groups including women, racialized and indigenous communities, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.Join us at Homewood Health and be part of a diverse team helping Canadians live healthier, more productive and fulfilling lives.This job posting is for an existing vacant position within the organization.#J-18808-Ljbffr

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