GUIDANCE SECRETARY

DUTIES:

Reporting to the Principal/Administrative Assistant, the duties of the Guidance Secretary include:
Maintain Ontario Student Record (OSR) as outlined in the Ministry “OSR Guideline"
Maintain and prepare transcripts (OST) as outlined in the Ministry “OST Manual"
Obtain, forward and maintain student and course records manually and electronically
Assist in scheduling, mark reporting, year-end procedures, registration/admissions, transfer and withdrawal processes
Assist in Summer School and Night School processes
Assist in OCAS & OUAC application procedures
Assist with graduation preparation
Follow-up on assignments for absent students
Type reports, forms, etc. as required and assigned
All other duties assigned by the Principal/Administrative Assistant
Assist with student specialized programming such as Sports Academies, Dual Credit, E-Learning and SWAC
Assisting with University and College visitations

QUALIFICATIONS:
Secondary school graduate or equivalent required




Successful completion of an Office Administration Program from a recognized Post-Secondary Institution and/or equivalent experiencein the office administration is preferred
Proficient in Microsoft Office Suite (Word, Excel, Publisher)
Word processing, database and spreadsheet experience required
Experience with G Suite (Google Applications) would be an asset
Experience with Aspen (Student Information System) would be an asset
Proven commitment to maintaining confidentiality
Excellent interpersonal, communication and organizational skills

Applicants must have the required qualifications including skills, knowledge, experience and ability to perform all duties in a satisfactory manner.

The WECDSB adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce that reflects the diversity of our students.

Accommodations for disabilities will be provided upon request to support participation in all aspects of the application process.

October 13, 2026
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📌 Unifor #26/27 02 Guidance Secretary External Lasalle
🏢 Windsor-Essex Catholic District School Board
📍 LaSalle