Position Purpose: The Board Administrator provides administrative and coordination support to the Corporate Secretary function, ensuring the effective planning, execution, and documentation of Board and Committee meetings. This role also serves as a key administrative resource to the Board Chair and Vice Chair, supporting governance activities. What You Will Do: Provide administrative support to the Corporate Secretary function, including meeting coordination, attendance tracking, logistics coordination, correspondence and memo drafting, records administration, applying conflict of interest screens, redacting materials as required and posting Board materials in Diligent. Manage scheduling activities for the Board Chair and Vice Chair including meeting coordinating with internal and external stakeholders, records management, and stakeholder communications. Prepare payroll and expense claims. Support annual processes, special projects and governance initiatives as assigned. Build and maintain effective working relationships with Board members, executives, government representatives, support staff, and external stakeholders. Who You Are: Experience providing senior administrative, executive administrative, governance, board coordination, or corporate secretariat support including coordinating complex meetings, calendars,



and administrative processes involving multiple stakeholders and competing priorities. Robust organizational and time management skills with the ability to manage multiple priorities and meet deadlines. Excellent communication skills for working with senior executives and Board members, including the ability to convey information clearly and exercise discretion when managing sensitive matters. Professional learning in governance, law clerk practices, secretarial certification, Business Administration, Office Administration, Executive Administration, Legal Administration, Governance Administration with knowledge of governance concepts and experience with Board portals (Diligent) is an asset. What We Offer: Commitment to creating a diverse,equitableand inclusive culture that promotes a sense of belonging andrepresentsand reflects the needs of the communities we serve. A Defined Contribution Pension Plan, with Infrastructure Ontario contributing the equivalent of 5% of a full-time employee’s annual salary and will also match any employee contribution up to anadditional5% of their annual salary. Toprovidefurther options for planning and saving for the future, IO offers a Group Retirement Savings Plan and Group Tax Free Savings

📌 Board Administrator (Toronto)
🏢 Infrastructure Ontario
📍 Toronto