Settlement Case Manager (Temporary)
Term: Temporary, Full-Time

Hours: 35 hours per week

Shift: Monday to Friday, evenings and weekends depending on program needs. Weekend availability is required with a minimum commitment of one day per weekend each week.

Start Date: As soon as possible

End Date: December 31, 2027; possibility of extension with continued funding

Salary: $61,692.02 annually

Reports To: Manager, Newcomer Services

Competitive vacation and paid sick time

Free YMCA Gym Membership+ Y@Home

Eligibility for Extended Medical and Dental Benefits

Training and Professional Development Opportunities

Extensive Employee assistance program

Reduced childcare rates and priority placement for YMCA Staff

Be part of a charitable organization that positively impacts the community

*Some benefits may vary based on employment terms

The Newcomer Services Program at YMCA fosters connections, promotes integration, and provides essential resources for individuals aiming to thrive in their new country. The program includes a variety of services such as Canadian Citizenship Preparation, Canadian Fitness Connection, Self Employment for Newcomers, English Conversation Club, Connect2Work, Conversations for Life, and Temporary Foreign Workers. These initiatives aim to help newcomers make connections, improve English skills, learn about Canadian culture, and gain employment skills. With a focus on building a supportive community, the YMCA's Newcomer Services Program is a valuable resource for those looking to thrive in their new country.

The Temporary Foreign Workers Program provides crucial resources and services to support temporary foreign workers in Canada, helping them exercise their rights and improve their work experiences. The Settlement Case Manager plays a vital role in managing direct client services, ensuring they are delivered through a holistic and integrated approach. Responsibilities include conducting comprehensive one-on-one needs assessments, offering personalized information and orientation sessions, facilitating group workshops including English Conversation Clubs, Socio-Educational and Outreach Events, bridging services, reaching out to clients, developing resources, and building relationships with stakeholders such as employers and consulates. The Settlement Case Manager also provides emergency assistance and ensures that services are accessible to all temporary foreign workers (TFWs).

This position is integral to meeting all funder requirements and ensuring the successful achievement of the programs’ intended outcomes.

This position involves designing, coordinating, and delivering a variety of programs tailored to the needs of Newcomers. The programs focus on life skills, employability, and personalized settlement support through one-on-one case management. The ideal candidate will be adaptable, resourceful, and thrive in a fast-paced environment, with availability for evenings and weekends.

Passion for helping newcomers integrate into their communities and succeed is essential. Program delivery will take place at YMCA locations and other locations throughout the Lower Mainland and other areas in the Fraser Valley for program delivery,



aiming to assist participants in improving their language skills, connecting with others, exploring career options, seeking employment, and understanding Canadian workplace culture, workers' rights, and responsibilities.

Responsibilities:

Conduct comprehensive intake and assessment processes to identify the settlement needs of the newcomers, including immediate, short-term, medium-term, and long-term goals.

Develop personalized service plans based on the assessment and client needs, ensuring alignment with organizational policies and procedures.

Complete case note documentation, workshop attendance and handle confidential data; ensure quality audit measures are achieved in accordance with the YMCA and funder’s standards.

Provide Temporary Foreign Workers with generic and fundamental settlement-related orientation and make appropriate referrals to essential services.

Distribute information guides, ensuring accessibility to relevant resources.

Plan, organize, and facilitate interactive and relevant group workshops and orientation sessions to support Newcomer integration journeys.

Conduct outreach workshops and information sessions, collaborating with other teams, programs, and services providers.

Recruit program participants by conducting marketing and outreach for the program.

Provide customer service by responding to telephone, emails, and direct inquiries.

Input data into appropriate databases, maintain program records, and submit required reports, maintaining accuracy and confidentiality.

Develop monthly work plans and activities (Community Kitchen, Socioeducational Events, Conversation Clubs, etc.), ensuring the confidentiality and security of all records/files.

Plan events and program activities tailored for newcomers in the community especially for our Temporary Foreign Worker clients whose primary language in Spanish.

Maintain required program records and submit reports per organizational requirements.

Develop monthly work plans and activities, ensuring alignment with program objectives and priorities.

Coordinate and facilitate activities, programs, and events with other departments and services, fostering collaboration.

Develop, facilitate, and deliver programs in group settings and adopt a client-centered approach to working with newcomers and with a focus on ESLPick up and deliver packages to and from designated locations around the lower mainland as required.

Actively participate in program community development activities, including outreach, community engagement, etc. by building and maintaining community partnerships.

Ensure YMCA and funder program targets are achieved; completes and maintains members' files as per YMCA and funder quality standards.

Understand the importance of the volunteer staff partnership and integrates the value of philanthropy and volunteerism in dealings with members,



volunteers, donors and staff.

Other duties as assigned.

Qualifications:

A minimum of 2 years’ relevant work experience, preferably in an immigrant services organization.

A TESL/TESOL certificate recognized by TESL Canada.

Previous teaching experience.

A post-secondary degree in related discipline, or equivalent combination of education and experience.

Excellent coordination, communication, organizational skills, attention to detail and event planning experience.

In-depth knowledge of immigrant issues and cross-cultural communication.

Experience with community outreach and marketing.

Proven competence with administration and reporting.

High degree of independence and ability to work in a team environment.

Proficiency in Microsoft Office 365 and Zoom.

Salesforce and Canva experience an asset.

A valid BC Driver’s License and access to a vehicle - travel will be required around the Lower Mainland and Fraser Valley: Vancouver, Coquitlam, Chilliwack, Abbotsford. Etc.

Fluency in Spanish language is an asset.

Availability in the evening and at weekends is required.

Experience supervising volunteers is an asset.

Current Standard First Aid and CPR-C & AED certificate and food safe certificate.

Successful candidate will be required to provide 3 satisfactory references.

Successful candidates will be required to provide a current and satisfactory Criminal Record check with a Vulnerable sector search issued no later than six (6) months preceding the start date.

About YMCA BC:
By igniting belonging and championing health equity, YMCA BC strengthens the foundations of community. With over 3,000 employees and volunteers, YMCA BC serves 150,000 individuals of all ages, backgrounds and abilities across hundreds of service locations, from the Sunshine Coast to Fort St. John.

As a charity, YMCA BC promotes equitable access to healthier outcomes by providing vital programs and services to help address many of our communities' most pressing social issues, including health and wellness, affordable child care and camps, mental health, employment services and community health.

We believe there is potential inside all of us and envision vibrant, healthy and inclusive communities for all.

YMCA BC is firmly committed to equity, diversity, inclusion, and belonging (EDIB). By taking an intersectional approach to our programs and services, the YMCA is committed to creating spaces and experiences where everyone feels safe, welcome, and like they belong. Learn more at .

YMCA BC is committed to creating an inclusive, accessible workplace where all members of our community feel valued, respected, and supported. We encourage applications from the diverse communities in which we live and serve, including but not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. We have established policies, procedures, and practices to meet accessibility standards throughout the hiring process. Should you require any accommodation throughout the recruitment process, please do not hesitate to contact our People Services department.

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