PROJECT COORDINATOR
Are you the kind of person who keeps every detail in order while everyone else is juggling ten things at once? We're looking for a Project Coordinator who brings structure, clarity, and follow through to every project they touch. In this role, you'll be at the center of our client's projects, working closely with distributors, clients, engineering, and production to keep everything moving smoothly from kickoff through delivery.

Key Responsibilities

Coordinate and manage project timelines, deliverables, and day to day workflows

Serve as the main point of contact for distributors, clients, and internal teams

Prepare and maintain project documentation, schedules, and status updates

Put together lighting coordination documents for client and project manager review

Create, track, and respond to RFIs to keep information clear and aligned

Prepare, submit, and follow up on submittals for approval by clients, engineers, and project managers

Generate and manage purchase orders according to project needs

Track manufacturing timelines and delivery schedules to keep projects on pace

Support the sales team with product specs, pricing, and customer requests

Monitor inventory and coordinate with production on custom builds or larger orders





Spot potential issues early and work to resolve them before they become setbacks

Keep communication clear and timely across every stakeholder involved

Contribute ideas to improve workflows as the company continues to grow

Qualifications

2 to 5 years of project coordination experience, ideally in lighting, construction, or manufacturing

Strong organizational skills and comfort managing multiple tasks at once

Transparent communicator with solid customer service instincts

Familiarity with project management tools such as Asana or Monday.com, along with Microsoft Office

Detail oriented, analytical, and proactive when solving problems

Bilingual in English and French is an asset

Who You Are

A natural communicator who enjoys coordinating across many stakeholders

Organized and able to manage several priorities without missing a step

Motivated by a fast paced, growing environment

A team player who brings a solutions focused mindset to the table

Curious about technology, innovation, and the future of lighting solutions

If you like being the person who keeps projects on track and teams in sync, we would love to hear from you.

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📌 PROJECT COORDINATOR (Quebec City)
🏢 Finlink Group
📍 Quebec City