All positions are based in Toronto, Canada.

Current Openings
Grey Matter is fully staffed at the moment.
Recent roles may be created in 2026/27 - please check this page for future updates.

Grey Matter Neurosciences, a Toronto-based company developing revolutionary interventional medical devices, is seeking a full-time Office Manager who thrives in a fast-paced, multidisciplinary environment. This broad-based role is ideal for a self-starter with strong hands-on abilities and the initiative to drive progress across multiple fronts.

This hands-on role is for someone organized and approachable who enjoys everyday office support, employee logistics, vendors, records and the small moments that help build a positive culture.

You will be a central point of contact across the office, working with employees, leaders, vendors, property management, IT and HR. You will help set a positive tone for the office by creating a welcoming, supportive and connected employee experience. You do not need to be a specialist; you will coordinate and elevate as needed.

What You’ll Do

Keep the office organized, stocked, professional and ready for employees, visitors and meetings.

Coordinate office access, security procedures, visitor sign-in, mail, couriers, seating plans, meeting rooms and shared calendars.

Work with landlords, property managers and vendors to coordinate cleaning, repairs, maintenance, supplies and service renewals.

Support purchasing by gathering quotes, creating purchase orders, tracking office expenses, tracking orders, reviewing invoices and maintaining equipment and asset records.

Coordinate employee onboarding and offboarding logistics, including workspace setup, equipment, access, forms and return of company property.

Maintain organized records for policies, training, employee acknowledgements, recruitment, vendors, equipment and compliance deadlines.

Support health and safety administration, including workplace postings, JHSC meeting coordination, inspection tracking, first-aid records and corrective-action follow-up.

Coordinate employee events, office communications,



recognition activities and practical improvements to the employee experience.

Necessary Qualifications:

Post-secondary education in office administration, business administration, human resources, operations or a related field, or equivalent work experience.

2+ years of experience in office administration, office coordination, operations support, reception, HR administration or a similar role.

Strong organizational skills with the ability to manage several priorities and follow through on details.

Experience coordinating vendors, supplies, meetings, records andemployee-facing office activities.

Ability to handle confidential information with discretion and good judgment.

Strong written and verbal communication skills.

Proficiency with Microsoft Office or Google Workspace and comfort learning new systems.

Ability to work on site in Toronto, Ontario 5 days per week.

Good judgment, willingness to ask questions, and ability to elevate when needed.

Nice-to-have Qualifications:

Experience supporting health and safety administration, JHSC administration, first-aid records or workplace inspections.

Experience supporting onboarding, offboarding, recruitment coordination or employee records.

Experience in a small or growing company where the role supports multiple departments.

Familiarity with Ontario workplace compliance requirements, including workplace postings, accessibility, records and health and safety administration.

Core Competencies

Planning and organization

Confidentiality and discretion

Clear communication

Vendor and stakeholder coordination

Attention to detail and recordkeeping

Practical problem solving

Work Arrangements

Due to the collaborative nature of our development, this is an in-office job – 5 days/week.





We are conveniently located at the corner of Yonge Street and St. Clair Avenue, Toronto – right near the St. Clair subway station.
Core hours are 9 am to 5 pm, Monday through Friday

Compensation

Salary for the role will depend on the candidate’s qualifications and market data, as objectively assessed during the interview process. The compensation range for this role is $60,000 – 70,000

Grey Matter Neurosciences offers a health benefits plan to all full-time employees

Full-time

This is a hands-on role with broad exposure and real impact. If you’re highly organized, resourceful, and eager to help shape next-generation therapies, we’d love to consider your candidacy.

This posting is for an existing vacancy. We are looking to move through the hiring process quickly, so interested candidates are encouraged to apply as soon as possible.

This description summarizes the role and may be updated as business needs evolve, subject to applicable law and the employment agreement. It does not replace the employment agreement or determine statutory exemptions.

Grey Matter Neurosciences is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require accommodation at any time during the recruitment process, please email [email protected] .

Grey Matter Neurosciences is also committed to compliance with all fair employment practices regarding citizenship and immigration status. By applying for a position at Grey Matter Neurosciences, you declare and confirm that the information provided by you as part of your application is true and complete and includes no misrepresentation or material omission of fact.

We may use artificial intelligence tools to assist with screening, assessing, or selecting applicants for this role.

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📌 Office Manager (On-site) (Ontario)
🏢 Grey Matter Neurosciences
📍 Ontario