Job Description This is what you'll be doing: Providing coordination and administrative assistant support to the Renal and Critical Care Programs by facilitating daily operations through support of the Program Director and Medical Directors with administrative and clerical functions including: Calendar Coordination Day to day planning to optimize calendar and address priority requests Gathers necessary information related to upcoming appointments Holistic approach to scheduling eg: Leaves time at the end of the day for leader to wrap up and prepare for next day Supporting Leaders Keeps multiple leaders individually informed on their projects and status of work Plans weekly touch-base meeting to confirm daily priorities, clarify assignments, get answers to questions, or resolve open issues.

Responsive to the emerging needs and requirements of the leader Ensures submissions to outside agencies ( Ontario Health, CCSO and ORN) are completed and deadlines met Assists with internal report preparation ( board reports) Supports physicians as needed Input and update on call for Nephrology physicians in SPOK Supports program managers as needed File Management Creates and maintains file folders (hard copy or on line) as required; ensures all relevant information is filed and can be easily retrieved Meeting Preparation and Implementation Timely execution of all important steps in all meeting stages:pre-meeting – ensures all stakeholders are invited and provided with attachments as appropriate, room booking as required, teleconference or videoconference arranged as neededmeeting proper – ensures room is set up/teleconference or videoconference connected if needed and minutes takenpost-meeting - follows up with meeting attendees to coordinate action items; completes minutes in a timely manner Works skillfully with outside peers to coordinate external engagements, logistics,



presentations and regional activities.

Coordinates quarterly performance reviews with Halton Healthcare and the Ontario Renal Network (ORN) and relevant Critical Care partners Communication Professionally prepares and sends memos and communications as requested Promotes a “healthy” work spirit Service Delivery Orders supplies and materials as needed Arranges for completion of work orders eg: IT issues, furniture moves etc.

Completes payroll and payroll adjustments Assists with preparations for interviews room booking, coordination with candidates, preparing packages etc Assists with onboarding of current team members Arranges ‘Lunch & Learns’ for staff Assists with completion and submission of Expense reports and invoices for payment Supports corporate activities as needed Qualifications Office administration diploma from a recognized college or equivalent experience required Minimum of 3 years of experience as an Administrative Assistant working for multiple people required Experience as a Coordinator preferred Experience in a hospital setting preferred Medical terminology certificate or equivalent experience required Minimum 50 wpm typing speed required Demonstrates tact, diplomacy and ensures confidentiality is maintained Excellent knowledge of computer software programs and applications Word, Excel, Outlook, Power

Point Experience in eSchedule/API and Meditech considered an asset Excellent time management and interpersonal skills Demonstrated commitment to customer service Satisfactory employment and attendance record Must be physically able to do the job Understanding and commitment to the hospital’s mission and values Excellent verbal and written communication skills Additional Information Hours: Monday to Friday, hour days (Hours are subject to change based on operational needs) Salary: $ to $ per hour Date Posted: October 14, 2026 Internal application deadline: October 21, 2026 REF4222P

📌 Coordinator, Renal & Critical Care (Oakville)
🏢 Halton Healthcare
📍 Oakville